Financial Verification Officer(P4)

vor 1 Woche

Wien, Österreich International Atomic Energy Agency Vollzeit

Financial Verification Officer(P4) - (2024/0505 (248037))

Organization: MTBF-Programme and Budget Section

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-09-26, 9:18:20 AM

Closing Date: 2024-10-17, 4:59:00 PM

Duration in Months: 24

Contract Type: Fixed Term - Extrabudgetary

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.
The Programme and Budget Section plans, coordinates and supervises the timely and accurate preparation of the IAEA's programme and budget documents, ensuring innovative financial policies and strategies and a results-based approach, as well as monitoring the day-to-day implementation of the budget so as to promote effective and efficient use of resources.

Main Purpose

The Financial Verification Officer supports the Section Head, Programme and Budget, and the Director MTBF in the regular review of the implementation of the Organization’s cost recovery policy and its processes, focusing on Extrabudgetary funds; regular compliance checks and verifications; provision of on-going advice for programme managers, support staff and internal service providers and creation, regular update and maintenance of a centralized database for outputs of cost recovery processes (e.g. calculating and establishing service fees).

Role

The Financial Verification Officer is: (1) an expert, providing advice to the management team, programmes managers, support staff and internal service providers and (2) a coordinator, implementing an organisation-wide cost recovery policy, as well as other initiatives needed to enhance the management of extrabudgetary funds at the IAEA and ensuring compliance checks and verifications.

Functions / Key Results Expected

Implement a fit-for-purpose Agency-wide cost recovery system, based on best practice.
Develop and roll out implementation of cost recovery procedures, tools, standard price lists, standard service fees, cost accounting systems and IT system requirements.
Carry out regular compliance checks and verifications of processes and transactions related to cost recovery implementation.
Assess risks related to full cost recovery implementation, maintain risk logs and ensure that control measures are in place and working effectively.
Carry out advisory services and training activities on cost recovery; produce training materials and deliver presentations, and provide advise as required.
Coordinate and develop effective communication with internal and external stakeholders such as programme and administrative managers and delegations and other UN system organisations as required.
Monitor the roll-out of the cost recovery policy and its components, to ensure controlled and harmonised implementation across the house.
Perform analysis and oversight on key financial metrics.
Perform any other financial-related duties as required.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.- Teamwork- Actively contributes to achieving team results. Supports team decisions.- Planning and Organizing- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.**Functional Competencies**

**Name**

**Definition**
- Analytical thinking- Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.- Judgement/decision making- Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.- Technical/scientific credibility- Ensures that work is in compliance with internationally accepted professional standards and scientific methods. Provides scientifically/technically accepted information that is credible and reliable.**Required Expertise**

**Function**

**Name**

**Expertise Description**
- Finance- Budget and Financial Management- Knowledge of internal controls and risk management of financial operations.- Finance- Enterprise Resource Planning (ERP)

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