Finance Assistant

Finance Assistant (Accounts Payable)(G6) - (2024/0554 (000651))

Organization: MTBF- Unit C

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-10-02, 7:59:35 AM

Closing Date: 2024-10-23, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate.

Main Purpose

As a member of the team led by a Unit Head, the Finance Assistant reviews, oversees and approves financial transactions such as payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff and payments for all travel and meetings related expenses.

Functions / Key Results Expected
- Review payments to suppliers and other contractors, payments of salaries and other benefits and entitlements to staff, payments for all travel and meetings related expenses and other miscellaneous payments and approve payments within delegated monetary limits to ensure compliance with established rules and procedures.
- Verify and process complex financial transactions such as advances, prepayments and other payments in accordance with the terms of agreements and contracts.
- Perform periodic monitoring and oversee financial transactions in the Accounts Payable module by reviewing exceptions and variance reports and take the necessary actions to resolve any exceptions/discrepancies.
- Perform periodic reconciliation of accounts payable/receivable accounts and take the necessary follow-up actions to clear outstanding items by preparing the necessary adjusting vouchers.
- Assist with the gathering, compilation and analysis of financial data needed to perform the assigned activities relating to the financial year-end closure.
- Identify and recommend system and process improvements. Participate in the design, testing and implementation of new or revised changes or Accounts Payable systems upgrades.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Planning and Organizing- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.- Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.- Teamwork- Actively contributes to achieving team results. Supports team decisions.**Functional Competencies**

**Name**

**Definition**
- Analytical thinking- Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.- Client orientation- Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.- Commitment to continuous process improvement- Plans and executes activities in the context of quality and risk management and identifies opportunities for process, system and structural improvement, as well as improving current practices. Analyses processes and procedures, and proposes improvements.- Judgement/decision making- Consults with supervisor/manager and takes decisions in full compliance with the Agency’s regulations and rules. Makes decisions reflecting best practice and professional theories and standards.**Required Expertise**

**Function**

**Name**

**Expertise Description**
- Administrative Support- MS Office (Word, Excel, Outlook, PowerPoint)- Proficiency in MS Office and the ability to use databases.- Finance- Enterprise Resource Planning (ERP) system- Hands on experience with the use of ERP systems (e.g. Oracle or similar).- Finance- Financial Analysis- Knowledge and/or experience in extracting, interpreting and analysing financial data.- Finance- Financial TransactionsSound mathematical and numerical skills, and the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems.
- Finance- International Public Sector Accounting StandardsKnowledge of International Public Sector Accounting Standard (IPSAS).

**Asset Expertise**

**Function**

**Name**

**Expertise Description**
- Finance- Finance Principles and Practices- Thorough knowledge of t