Legal Practice Assistant

We are currently looking for a Legal Practice Assistant to join our team in Vienna.

Are you an organized and detail-oriented team player who always keeps your composure? Do you enjoy being the central point of contact between authorities, lawyers, and clients? Have you already gained previous experience in a law firm or notary office and are ready for your next career step?

If so, then it is you we are looking for

Responsibilities include:

• Providing support as part of a team of legal assistants in various day-to-day operations and practice coordination;
• Managing a broad range of complex administrative duties, such as calendar management, scheduling meetings, preparing reports and meeting materials, responding to routine correspondence, assisting with technical support, processing expense reports, time entry, etc;
• Supporting client onboarding, billing and relationship management activities;
• Assisting with exciting national and cross-border court cases and transactions;
• Professional correspondence with clients and authorities in German and English;
• File management and deadline tracking via Advokat and WebErv;
• Organizing travel arrangements;
• Document production and management;
• Drafting pleadings and applications for various court proceedings;
• Liaising with other firm departments and key stakeholders to complete tasks effectively and efficiently.

Key skills and experience required:

• Completed education (legal assistant apprenticeship or Matura);
• Experience working at a law firm or notary's office;
• Excellent MS Office skills;
• High level of integrity and discretion in handling confidential information;
• Strong interpersonal, verbal and written communication skills;
• Precise, structured, and independent way of working;
• Ability to work independently and with a team, and to delegate and manage resources effectively;
• Very good command of German and English;
• Enjoying teamwork, organization, and legal topics;
• Ability to manage multiple files, deadlines and tasks simultaneously.

Only candidates who meet all the requirements set out above will be considered for the position.

What we offer

A competitive salary package ranging from EUR 2,500-4,000 depending on skills and previous experience. Various benefits such as gym membership, annual public transport ticket, retail discounts, etc.

At Kinstellar, we prioritize your goals. We begin by understanding your strengths and ambitions as an employee and strive to create opportunities that unlock your full potential. By joining our team of exceptional talents, you become part of our high culture where we are committed to your personal and professional growth. We offer:

• High-level corporate culture: Our culture comes to life through our five core values: Excellence, Insight, Integrity, Team Spirit and Drive. At Kinstellar, we place a premium on integrity and are the only regional law firm with a dedicated risk and compliance team, along with a comprehensive anti-corruption compliance program.
• Learning & development: Benefit from professional development and training in a leading Central and Eastern Europe (CEE), Southeast Europe (SEE) and Central Asia (CA) law firm, engaging in interesting work for reputable local and international clients.
• Wellbeing: Experience comprehensive benefits tailored to individual needs, fostering your mental and physical wellbeing. We prioritize your work-life balance with firm-wide days off and offer competitive compensation, including future salary growth and an annual performance bonus.
• Social impact: Engage in Environmental, Social, and Governance (ESG) initiatives for both local and global impact. Our employee-driven Community Investment program includes pro bono work, volunteering, donations, and sponsorships.

Why Kinstellar?

At Kinstellar, we provide premium legal services and pride ourselves on having a collaborative, team oriented, future looking culture providing unique development opportunities to grow in a highly supportive working environment throughout all stages of your career. At Kinstellar you will have the opportunity to work with outstanding lawyers of Central and Eastern Europe (CEE), Southeast Europe (SEE) and Central Asia (CA) and of the world's greatest referring law firms on highly complex cases. We are a purpose-driven organization, with outstanding sector and service line expertise, knowledge and commitment to client service and innovation.

We know our people value flexibility around when and where they work. So, we are committed to offering a more adaptable way to work, balancing the way you work and your lifestyle with hybrid working options.

We will support your career aspirations by offering access to mobility programs such as intra- office secondments and secondments with referring law firms where possible. These programs give you the chance to travel to other countries, engage with international clients, lawyers and develop your networks.

Equal opportunities

Kinstellar provides equal opportunities to all employees and applicants and strictly prohibits discrimination based on ethnicity, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other protected characteristics.

Joining Kinstellar means working with some of the finest legal minds in CEE, SEE & CA on the region's most challenging mandates. We attract the best and brightest talents to help us continue our stellar growth.

Do you consider yourself Stellar?

To apply

At Kinstellar we welcome direct applications. Please send your application (CV and cover letter) in English to Estera Stojanovic at . We will be in touch with you once we have reviewed your application. Only shortlisted candidates will be contacted.

By submitting your application, you agree to provide us with your personal data for the purposes of the recruitment process at Kinstellar. Your personal data will be processed with utmost confidentiality by Kinstellar solely for the purposes of selection and recruitment and will not be transferred to other data controllers unless required by law.

By submitting your application, you understand and consent to Kinstellar retaining your personal information for a period of up to 12 months. This allows us to consider you for future career opportunities.

By submitting your application, you hereby acknowledge that you understand and consent to Kinstellar Privacy Policy.