HR Admin Specialist AT

Job Description

WHAT YOU'LL DO

As a HR Admin Specialist, you will manage all contracts and contract amendments for your colleagues, acting as the main point of contact for Store Management and Function Heads in Austria. In addition, you will oversee HR case administration, manage key stakeholder relationships, and drive process improvements to ensure accuracy, compliance, and an outstanding colleague experience.

You will:

• Manage the entire contract process for new employees and ensure correct salary classification according to the collective agreement.
• Maintain accurate People Data and handle all documents confidentially while upholding our corporate identity.
• Act as the main point of contact for Store Management, Function Heads, and Payroll, supporting pre-boarding and colleague-related inquiries.
• Drive and optimize HR processes such as hiring and termination, focusing on efficiency, compliance, and continuous improvement.
• Collaborate with various departments and serve as a trusted partner, ensuring an excellent colleague experience and adherence to company values.

WHO YOU'LL WORK WITH

You'll be part of People Insights & Planning team, working closely with the Payroll department, Store & Area Teams, and other local stakeholders. You report directly to the People Insights & Planning Manager and collaborate daily to secure accurate and efficient workflows.

WHO YOU ARE

We are looking for people with…

• HR education or relevant experience with HR systems and processes.
• Strong communication and stakeholder management skills, plus digital literacy.
• An approachable, hands-on attitude and openness to change.
• Attention to detail and methodical work style, combined with flexibility and. resilience
• Fluency in English and German, and experience in HR administration.

And people who are…

• Detail-oriented and able to work independently with a high level of accuracy.
• Hands-on and proactive in driving improvements.
• Strong communicators who collaborate well and share information clearly.
• Structured, reliable, and comfortable working with strict deadlines.
• Curious, engaged, and eager to keep developing their HR operation expertise.
• Team-oriented, constructive, and hands-on in their approach.

WHO WE ARE

H&M Group is a global company of strong fashion brands and ventures. Our goal is to prove that there is no compromise between exceptional design, affordable prices, and sustainable solutions. We want to liberate fashion for the many, and our customers are at the heart of every decision we make.

We are made up of thousands of passionate and talented colleagues united by our shared culture and values. Together, we want to use our power, our scale, and our knowledge to push the fashion industry towards a more inclusive and sustainable future.

WHY YOU'LL LOVE WORKING HERE

At H&M Group, we are proud to be a vibrant and welcoming company. We offer our employees attractive benefits with extensive development opportunities around the globe.

• Global Employee Discount of 20% on our products at H&M and H&M Group Brands such as ARKET, COS, H&M Home, Weekday, & Other Stories
• Corporate Benefits with special conditions on a wide range of products and services
• Holiday Pay
• Company Pension Scheme
• Employee Assistance Program with Lyra

JOIN US

This is a one-year temporary contract and full-time position, starting as soon as possible. The role is based in Vienna with the expectation of working from our office for three days per week.

The minimum gross monthly salary for this role is 2471.-EUR, based on the applicable collective agreement. The actual salary may be higher, depending on your qualifications and professional experience.

If you think your experience, skills and ambitions fit this position, please send your application as soon as possible but latest until December 31st.

Due to data privacy policies, we only accept applications via our career page.

We look forward to receiving your application

Our uniqueness comes from a combination of many things – our inclusive and collaborative culture, our strong values, and opportunities for growth. But most of all, it's our people who make us who we are.

Take the next step in your career together with us. The journey starts here.

*We are committed to a recruitment process that is fair, equitable, and based on competency. We therefore kindly ask you to not attach a cover letter in your application