Executive Assistant to the CEO

BoardOutlook was founded in 2019 on the belief that we could build software to help more boards become great boards, for the collective benefit of directors, shareholders, employees and society as a whole. Since that time, we have worked with hundreds of boards and thousands of directors. We’re hiring an Executive Assistant to provide dedicated support to our CEO and ensure the smooth day-to‑day running of our offices. Below we’ve included more detail on: Why you want to work for BoardOutlook About the role (and you) Location Compensation About our hiring process How to apply Why You Want to Work for BoardOutlook BoardOutlook is a board performance platform designed specifically to enhance board effectiveness. Through rich diagnostics and powerful analytics, we provide boards with a holistic overview of their performance, helping them to understand areas for improvement and to optimise. We deliver hundreds of board performance processes globally and our clients range from large listed companies at the top of the FTSE 100 and ASX 100 to public sector and not‑for‑profit organisations. Working at BoardOutlook We have five core values that form the foundation of our team ethos. Everyone we work with must display: Simplicity: We prioritise simplicity and reduce complexity. Attention to detail: Details matter, and we take pride in getting them right. Urgency: We commit and execute with urgency, ensuring swift action. Generous investment: We invest generously in each other’s growth and success. Optimism and ambition: We pursue ambitious goals and strive for outsized wins. The stronger these values describe you and the kind of people you like to work with, the more likely it is you'll succeed at BoardOutlook. Ambitious Growth Plan We have set ambitious targets and are well positioned to pursue rapid global and product expansion. We are already working with clients in the UK, Middle East, APAC, North America, South America and Europe. Joining us now means making an impact at a critical stage of growth, where your contributions will have direct influence on our trajectory. About this Role Why We’re Hiring a Executive Assistant to the CEO We’re hiring an Executive Assistant to the CEO to provide dedicated support across scheduling, communications, and operations. Responsibilities Providing high quality administrative support and proactive calendar management for the CEO Coordinating meetings and communication with clients, staff, and investors across our Australian and United Kingdom offices Drafting clear and professional correspondence for internal and external communications Managing travel arrangements, accommodation bookings, and events coordination Owning the administrative and logistical support for recruitment and hiring activities Championing the onboarding process for new employees Project assistance as required across the business Managing day‑to‑day office administration and ensuring an organised and well functioning workspace (Melbourne) Overseeing record management and maintaining accurate filing systems About You You bring at least 3 years of experience in a client‑facing or leadership support role, with strong organisational skills, attention to detail, and the ability to manage multiple priorities. Some of the things we’ll be looking for: You have excellent written and verbal communication skills You like high amounts of autonomy You’re willing to work hard when required to get things delivered You have an unusually high quality threshold You have a focused attention to detail – you’re the one who typically picks up the errors You’re tech savvy, and are able to quickly get up to speed on new software applications You’re not intimidated by our customers, who include many of the most powerful individuals in the country You have an interest in large business and the work we do Location Our offices are based in Melbourne CBD. The role is hybrid with three days a week required in office to collaborate with the team. Compensation Our compensation package for this role is AUD $85‑100k plus super, dependent on experience. We also offer a generous ESOP (share option) grant for permanent employees. The ESOP gives employees meaningful financial participation and upside in the success of the business. Hiring Process Our hiring process is designed to test three things: Capability to deliver on the role requirements (including a short practical test). Approach and drivers, explored through interviews and references. Cultural fit, tested against our values. You can expect two to three interviews plus a short practical task. We respect your time and typically respond within days, not weeks. How to Apply To apply, please send a short email with your CV and a written outline of your relevant experience to . Please include “Executive Assistant” in the subject line. #J-18808-Ljbffr