Reception / Administration Support

Are you an organised and proactive professional who thrives in a fast-paced environment? Do you enjoy welcoming visitors, supporting a dynamic team, and keeping everything running seamlessly? If so, we have an exciting opportunity for you We are looking for a Reception/Administration Support professional to join our Brisbane Airport office. Reporting to the Executive Assistant, you’ll be the friendly face of our business while ensuring our office operates like clockwork. About the role: In this role, you’ll provide reception and administrative assistance across multiple departments. You’ll support our team, help keep our office organised, and ensure every visitor and team member feels valued. Welcoming guests and customers in person or on the phone and answering or directing inquiries. Managing and coordinating meeting room bookings to ensure smooth scheduling and setup. Performing receptionist and administrative duties, including photocopying, binding reports, laminating, scanning, and general office tasks. Receiving, sorting, and distributing daily mail and deliveries, and preparing outgoing mail. Reconciling employee expenses accurately using Concur. Maintaining confidentiality and protecting operational integrity by handling sensitive information appropriately. Completing projects assigned by the Executive Assistant or Office Manager promptly and accurately. Assisting the Executive Assistant or Office Manager with event planning and coordination. Maintaining office supplies inventory by monitoring stock levels, anticipating needs, evaluating new products, placing orders, and verifying deliveries. Supporting onboarding for new staff by ensuring they receive necessary items such as business cards, uniforms, and equipment. Monitoring and actioning relevant ad hoc tasks received through the email. Desired Skills and Experience About you: Previous administration or reception experience Strong written and verbal communication skills Effective communication and negotiation abilities Excellent time management and planning skills Proactive, approachable, and highly organised About us: IPD Group is a dynamic ASX listed, Australian owned business. We provide design, development and distribution of electrical products and technologies. Electrical hardware distribution with product assembly and workshop for customised solutions. Electrical vehicle charging hardware and infrastructure solutions, providing complete electrical engineering and service provider in high and low voltage projects. Having operated for 65 years we are trusted partner to our customers. Be an integral part of our team when you take up this exciting opportunity. If this sounds like the role and team for you please send us your resume with a cover letter telling us why this is the role for you. We will be reviewing applications as we receive, so if you have the skills and experience, we are seeking, submit your application now. You must have the right to work in Australia. IPD is proud to have a diverse and inclusive workplace, with a team of over 600 people representing more than 30 different cultural backgrounds. We are committed to fostering a culture that values diversity, equity, and human rights, ensuring that every individual feels respected, supported, and empowered to contribute. We welcome people from all cultures, backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and religious beliefs. When you apply, please let us know what pronouns you use. Aboriginal and Torres Strait Islander people are encouraged to apply. Only applicants suitable for the position will be contacted. We kindly ask agencies not to submit any resumes without our consent. #J-18808-Ljbffr