Administration Officer

We are seeking a motivated and proactive Administration Officer to join our team in Buderim. We’re looking for someone who anticipates needs before they arise, a proactive thinker who plans ahead, takes initiative, and ensures everything runs smoothly behind the scenes. As our Administration Officer, you'll play a dual role, managing day-to‑day office operations while providing high‑level personal and administrative support to senior leaders. This is an exciting opportunity for someone who enjoys wearing multiple hats and making a real impact. Northlane is a reputable consultancy that specialises in civil engineering design and project management. We take pride in our extensive project portfolio, which includes projects valued up to $60M. We hold our staff in high regard, recognise their value, and offer a diverse range of benefits and attractive remuneration packages commensurate with their level of experience. Currently, we are seeking a talented and dedicated Administration Officer to join our experienced team in the heart of Buderim on the beautiful Sunshine Coast . Why Choose Northlane? Stability and Growth: Enjoy a full‑time position with an immediate start, that offers stability and ample opportunities for career growth. Contemporary Work Environment: Experience a comfortable setting that encourages collaboration and supports optimal productivity, creating an atmosphere conducive to success. Forward‑Thinking Culture: Be part of an organisation that embraces innovation, forward‑thinking, and encourages professional development. Diverse Work Opportunities with Autonomous Support and Development: Become part of our inclusive team where you can work autonomously and explore a wide range of diverse projects. Our supportive environment provides personalised development plans to facilitate your growth and success. The Role We are looking for a Full‑Time Administration Officer who will be based in Buderim on the Sunshine Coast working 40 hours between Monday and Friday. Key responsibilities Conduct research and obtain quotes on behalf of Office Manager / Principal Engineer and wider team. Prepare, review, and manage high‑level correspondence, reports, and presentations with accuracy, professionalism, and confidentiality. Manage document control and digital filing systems, ensuring easy retrieval and compliance across all business areas. Support the wider leadership team with administrative excellence, helping streamline systems and improve operational efficiency. Uphold a strong sense of discretion, reliability, and initiative at all times and representing the professionalism and integrity of the Northlane brand. Assist with social media coordination and website updates, and help coordinate events, birthdays, and team morale activities. Undertake typing duties for team members, prioritising work and always maintaining full confidentiality. Ensure timesheet template is updated regularly to reflect projects in financial control software. Adhere to Northlane Consulting Engineers Quality Management System. About You You’re a natural organiser, problem‑solver, and strategic thinker. You see patterns, plan ahead, and execute with precision. A proactive mindset, always looking ahead, identifying potential challenges, and solving them before they arise. Outstanding organisational and time‑management skills, able to juggle multiple moving parts with calm efficiency. Exceptional written and verbal communication skills and the ability to interact confidently across all levels of an organisation. Advanced Microsoft 365 proficiency, particularly in Outlook, Word, Excel, and PowerPoint. A high degree of confidentiality and professionalism, especially when dealing with sensitive business matters. Experience within engineering, construction, or professional services is highly regarded. Qualifications and Experience: Mandatory: Proficiency in MSOffice Suite and computer literacy. Must hold Australian Permanent Residency or Citizenship. What we Offer Competitive remuneration package Paid day off for your Birthday Employee assistance program Workplace culture supportive of strong family and work/life balance Rewarding work amongst a team of professionals Full time permanent position How to Apply Please send your application including Resume and a Cover Letter introducing yourself to *******@northlane.com.au. Enquiries can also be directed to the above email address. Northlane thanks all applicants in advance for their interest and advises that only shortlisted candidates will be contacted. Be careful – Don’t provide your bank or credit card details when applying for jobs. Don’t transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr