Facilities Coordinator

McMillan Shakespeare Group (ASX : MMS) is Australias leading single source solution provider of salary packaging novated leasing consumer and fleet financing and management services. With offices across Australia as well as Auckland and London we manage more than employee benefit programs and 70000 vehicles. This is a rare Part Time opportunity to work in the corporate facilities space at our Brisbane Office. This role offers the flexibility of working 4 hours a day Monday to Friday mornings making it ideal for those with commitments such as school or day care drop-offs and pickups, study or other responsibilities. In this role you will be responsible for delivering the effective and efficient management of office facilities and related requirements including maintaining WHS maintenance. Additionally you will provide on-site support as a dedicated Workplace Health and Safety Representative and Emergency Warden. Key Responsibilities Deliver effective and efficient management of office facilities and related requirements, including WHS maintenance. Provide on-site support as Workplace Health and Safety Representative and Emergency Warden. Liaise with leaders, staff, building management and external service providers to ensure a safe, well‑maintained working environment. Action timely, cost‑efficient resolution of facilities issues, requests or hazards, recording and following up required site activity. Maintain a register of local contractors and suppliers. Coordinate scheduled maintenance and servicing of equipment, including contractor site access, inspecting work and managing associated reports/certificates. Monitor cleaning, secure destruction and waste management undertaken by cleaners, suppliers and building management, communicating requests/concerns when required. Monitor and maintain staff amenities (kitchen, fridge, dishwasher, first aid supplies) to ensure adequate stock levels and cleanliness. Monitor meeting rooms, communal break‑out areas and other quiet spaces to ensure they are clean and tidy. Manage Brisbane security access pass and locker allocations, including processing access to new employees, security programming, lost/damaged card replacement and management of terminations/return of passes processes. About You To be successful in this role you will need to bring experience in either facilities support or office management. A basic understanding of Workplace Health and Safety principles, hazards and preventative measures. Sound communication skills with the ability to relay accurate and concise information in both written and oral form. Strong planning and problem‑resolution abilities; adaptability to effectively deal with change; highly developed customer service and written communication skills. Strong organisational and time‑management skills, with the ability to work on multiple projects simultaneously and manage unplanned tasks at short notice. What we can offer you Novated leasing benefits and discounts. 12 weeks paid parental leave and access to our Parents Portal. Comprehensive learning and development opportunities to support your career growth. Sonder digital wellbeing platform providing personalised support 24/7 plus annual flu vaccinations. Default Income Protection Insurance reimbursed for members of the MMS Default Super Fund. Exempt Employee Share Plan We encourage individuals from all backgrounds including Aboriginal and Torres Strait Islander peoples, those caring for someone or living with a disability, LGBTQIA and culturally diverse applicants to apply. We embrace hybrid working and welcome conversations about flexibility. Please note all successful candidates will undergo background checks (including criminal history and ASIC checks) and an NDIS Workers Screening Check if appropriate. All information provided will be treated confidentially. We acknowledge Aboriginal and Torres Strait Islander peoples as the Traditional Custodians of the lands where we live, learn and work. If you identify as a person living with disability and require adjustments to our recruitment process please contact us at. Key Skills Microsoft Office Customer Service Organizational skills Microsoft Outlook Facilities Management CMMS OSHA Maintenance Filing Administrative Experience Property Management Contracts Employment Type: Part-Time #J-18808-Ljbffr