Administration Officer

vor 3 Wochen

NewcastleMaitland, Österreich de Witt Consulting Vollzeit

de Witt Consulting is a well-established and respected Surveying, Town Planning, Project Management and Ecology consultancy. We’re proud of our collaborative culture and the strong relationships we build with our clients and each other. We’re looking for an experienced and proactive Administration Officer to join our friendly Head Office team in Charlestown NSW on a full-time basis. This role would suit a highly capable all‑round administrator with at least 5 years of experience across finance, project support and general administration – ideally within the construction, surveying, engineering or consulting industries. Indicative Responsibilities These responsibilities reflect the typical duties of the role and may vary depending on business needs. Finance & Accounts Support Prepare, generate and issue client invoices (Accounts Receivable) Monitor outstanding accounts and follow up overdue invoices Process supplier invoices and match purchase orders (Accounts Payable) Assist with weekly payroll processing Support month‑end tasks including reconciliations and reporting Maintain accurate financial records and assist the Finance Team as required Project & Office Administration Assist with project resources (e.g. searches, Dial Before You Dig requests) and accommodation bookings Provide general administration support including filing, scanning, procurement and document management Help maintain compliance registers, forms and documentation within our ISO‑certified QHSE system Assist with incoming calls and front‑of‑house enquiries as part of a supportive team environment Support managers and project teams with various administrative tasks as needed Provide backup support to fellow admin team members during busy periods or leave coverage Skills & Experience Minimum 5 years’ experience in administration roles Experience in the construction, surveying, engineering or consulting sectors (preferred) Strong organisational skills and the ability to manage competing priorities Excellent communication skills, both written and verbal High attention to detail and accuracy Proficiency with Microsoft Office Suite (MYOB experience highly regarded) The ability to work both independently and as part of a collaborative team A positive, proactive attitude and a genuine willingness to help others Why You’ll Love Working With Us Be part of a friendly and supportive admin and project team Enjoy a Monthly Rostered Day Off (RDO) Opportunities for professional development and growth across a diverse consultancy A workplace that values teamwork, respect and balance How to Apply If you’re an experienced administrator who enjoys variety, teamwork and being part of a positive workplace, we’d love to hear from you. Please send your resume and a short cover letter addressing the key requirements to @dewittconsulting.com.au For more information, contact our Head Office on 5***. #J-18808-Ljbffr

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