Business Operations Coordinator

WANTED: The Organised Optimist Who Builds Great Teams and Makes Things Happen Are you the person who always ends up fixing things that aren't technically your job? Do you take responsibility while others sit back, without getting the ownership or recognition you deserve? Tired of working with broken systems and repetitive tasks when you know there's a better way to do things? If you're ready to finally step into a role where your ideas matter, your effort is recognised, and your work actually leads to real change - keep reading. At GoldQuip , we design and build world‑class process equipment for the gold and metals industry - and we're growing fast. Our operations span Australia and Indonesia (Jakarta), supported by our sister companies Moonraker Chemicals , GoldQuip Indonesia , and the Green Gold Group across Australia and Southeast Asia. We're now looking for a Business Operations Coordinator to bring clarity, connection, and structure across our companies. Someone who loves improving systems, empowering people, and helping a good company become a truly great one. This isn't a back‑office role - it's your chance to shape how an international group operates, support great people doing meaningful work, and make a lasting difference every single day. Why This Role Is Special When this role is done well, everything lifts. The company runs with calm confidence—people feel empowered, motivated, and proud of what they’re achieving together. You’re the person who helps make that happen. At GoldQuip, our mission is simple: create an environment where good people become exceptional—where ideas matter, growth is continuous, and our work genuinely improves lives. As our Business Operations Coordinator, you’ll have the freedom to make real impact: build systems that work, elevate others, and see your ideas directly shape GoldQuip. You’ll work across Australia and Indonesia, connecting GoldQuip, Moonraker Chemicals, and GoldQuip Indonesia while supporting the Green Gold companies. We’re a company that genuinely listens. We value the people doing the real work—your insights shape the way we improve, innovate, and build stronger systems. You’ll be backed by leadership that shows up—present, proactive, and focused on helping every team member step confidently into their own leadership. If you’ve ever wanted to be part of something bigger — a company that proves success comes from people who care — then GoldQuip is where you’ll find your purpose. About GoldQuip GoldQuip is an Australian company that designs and builds advanced process equipment for the gold and metals industry - equipment that makes mineral extraction simpler, safer, economical and more efficient. But what truly defines us isn't the machines we build - it's the people who build them. We're a team of thinkers, makers, and doers who take pride in every weld, drawing, and design. From our workshops in Perth to our projects in Jakarta and beyond, we're united by craftsmanship, curiosity, and care. We operate within a growing international group that includes Moonraker Chemicals, GoldQuip Indonesia, and the Green Gold companies - Advisory, Technologies, and Engineering — with teams across Australia, Indonesia, and Singapore. Together, we're proving that manufacturing excellence and people‑first leadership can thrive side by side. Our culture is built on respect, ownership, and progress. We believe integrity matters, quality speaks for itself, and the best systems are the ones that empower people. We give our team the tools, trust, and freedom to keep improving - and the support to grow with us as we expand across the world. The Role As our Business Operations Coordinator, you'll be the central link connecting our people, systems, and companies — ensuring everything runs smoothly, efficiently, and with purpose. You'll lead the daily rhythm of the office, oversee the financial and administrative heartbeat of the business, and support both the production and leadership teams with clarity and confidence. You'll guide junior staff, refine systems, and help create the structure that keeps our group of companies running at its best. Your Key Responsibilities Oversee accounting and financial operations ensuring accuracy, consistency, and up-to-date records. Maintain strong financial oversight and reporting , ensuring bank accounts, ledgers, and job‑costing systems are current and reliable. Work closely with the Australian Operations Manager and leadership to align reporting, budgets, and financial visibility. Day‑to‑day office operations — purchasing, invoicing, reception, document control, and supplier management. Support the Production Manager with scheduling, materials coordination, and progress tracking for live jobs. Assist with marketing campaigns , website updates, and new‑product launches. Help develop and implement new systems and processes to improve clarity, efficiency, and accountability. Track KPIs and prepare reports for management and stakeholders. Provide support to Moonraker Chemicals , GoldQuip Indonesia , and the Green Gold companies. Participate in weekly and monthly meetings , contributing insights and improvement ideas. Foster a positive, people‑first culture built on collaboration and ownership. This is a hands‑on role for someone who loves turning structure into success - balancing people, process, and performance to help great teams achieve even greater things. At GoldQuip, you'll join a company that believes success is built through its people. You'll have the freedom to shape how things are done, see your ideas implemented, and know that your work directly impacts the success of multiple companies. You'll be part of a collaborative team that values ownership, respect, and continual improvement - a place where people support one another, learn together, and celebrate progress. What You'll Enjoy A people‑first culture - we grow our company by growing our people. Freedom and influence - your ideas matter and will shape how we operate. Career growth without limits - this role can grow into senior management or leadership. Variety and challenge - every day brings new opportunities to improve systems and processes. Global exposure - with the opportunity for travel within Australia and overseas. Direct access to leadership - your insight will be valued. Pride and purpose - make a genuine difference in our industry and communities. If you want to work somewhere that values your mind, your initiative, and your ability to make things better — you'll find your place here. Ready to Build Something Extraordinary? At GoldQuip, we don't just make equipment - we build people, systems, and success stories. We believe great companies are created by great people who care about what they do and who they do it with. If you're ready to take ownership, make an impact, and help shape the future of a growing international group, we'd love to hear from you. Join a team where your ideas matter, your work makes a difference, and your growth is part of the plan. To apply, please email your CV and a short introduction telling us why this role excites you to Let's build something exceptional — together. Your application will include the following questions: Which of the following statements best describes your right to work in Australia? How many years' experience do you have as a Business Operations Coordinator? Do you have previous invoicing experience? Have you worked in a role where you had team and or line management responsibility? Do you have customer service experience? #J-18808-Ljbffr