Receptionist & Office Administrator

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to support and empower our people to make a positive impact when working hand in hand with our business to drive change. Together with your colleagues, clients and partners, you can make an impact that is felt by all. See where your commitment could take you. Who are we looking for? We’re looking for a Receptionist and Administrator to join our team in our Newcastle office and be the face of GHD. The role will be responsible for receptionist duties such as greeting internal and external stakeholders, in addition to ensuring the smooth operations of the office. This also includes but not limited to mail room, catering & events and facilities maintenance services. Primary responsibilities will include providing reception services, including guest check-in, pass allocations, maintaining front of house spaces such as preparing meeting and training rooms and event spaces as well as monitoring shared email inboxes. Responsibilities Greeting and assisting guests and staff to deliver a great office experience. Conduct reception duties, and maintain a high standard of customer service, overseeing office facilities, supplies, kitchen, room equipment and catering. Efficiently manage incoming and outgoing phone, email, mail, and courier deliveries, ensuring quality records are maintained, including accounts payable supplier invoices management. High efficiency of meeting rooms setup, scheduling, and coordinate services for users. Provide Administration support to Northern NSW business region as required including secretarial, administrative, reporting and co-ordination services. What you will bring to the team Highly developed written communications skills with the ability to maintain strong attention to detail and take pride in the quality of work produced. Effective verbal communication and interpersonal skills, with the ability to liaise with people at all levels in an informative, accurate and positive manner. Ability to prioritise, organise and complete work within established deadlines, and to maintain a consistent level of professionalism. A positive and proactive approach to resolving queries and problems. Strong attention to detail and pride in what you do. Interested? Click apply now with your cover letter and CV. GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities. We respectfully ask that no agency resumes be presented at this stage. #LI-CW1 About Us Come together and make a meaningful impact. We bring our people together to create something bigger and solve some of the world's most complex problems. Come and experience the power of commitment and see strategy and ideas come to life when you join GHD. Let's drive real change. Our Pledge to You At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today. See where your commitment could take you. That’s the #PowerOfCommitment Who we are GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents. The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come. Job Info Job Identification 24285 Job Category Administration Posting Date 11/28/2025, 03:14 AM Apply Before 12/11/2025, 03:14 AM Locations GHD Tower, Level 3, Newcastle, New South Wales, 2300, AU #J-18808-Ljbffr