Receptionist/Administration

Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community‑based services. On 1 January 2026, Alfred Health will join with Kooweerup Regional Health Service, Peninsula Health, Bass Coast Health and Gippsland Southern Health Service to create Bayside Health, a newly merged health service with more than 22,000 employees caring for a community of over 1.2 million Victorians. Permanent part‑time position (30.8 hours per FN). HS1 classification. Allied Health Services – Alfred Hospital. Position Summary The Administrative Support and Receptionist role works closely with a diverse range of clients, carers, health professionals and external agencies across Caulfield Hospital. This multi‑skilled support position provides a clinical interface between patients/carers attending the Allied Health precinct and Allied Health staff, delivering professional administrative, reception, telephone and secretarial functions within Allied Health. Key Responsibilities Reception, telephone and financial support. Providing prompt and professional telephone, reception and administrative services for clients, carers, health professionals and external organisations. Making and managing interpreter bookings for patients/carers. Screening and directing phone calls, enquiries and facsimile transmissions to appropriate services. Providing administrative support to allied health departments. Maintaining reception area and display boards, ensuring up‑to‑date accurate information is displayed. Reconciling petty cash, expenses and fees for hire equipment, maintaining accurate financial records. Supporting the use of Cerner Scheduling and assisting with administrative processes within the Scheduling system. Utilising Cerner Scheduling to book interpreter appointments for patients and families. Providing administrative support to the Occupational Therapy Driving Assessment Program, specifically through management of fees payable. Supporting the Administration Officer and Allied Health Managers as required. Benefits Salary packaging & novated leasing through Maxxia. Flexible health insurance coverage through HCF Health Insurance. Onsite car & bike parking opportunities, deducted pre‑tax (subject to availability). Fantastic onsite fitness facilities at The Alfred through ProSport health and fitness. Childcare services at The Alfred managed by KU Children’s Services. Contact For enquiries regarding this role, please contact Kate Lawlor, Allied Health Manager – Speech Pathology & Language Services, Application Deadline Applications close at 11 pm Friday 28 of November 2025. Equality and Diversity We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds. If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad. In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption. Seniority level Entry level Employment type Part‑time Job function Administrative Industries Hospitals and Health Care Website: #J-18808-Ljbffr