Admin Assistant

Department of Education Victoria – Cranbourne VIC 8d ago , from Department of Education & Training Victoria Nestled in the vibrant Southeast region of Victoria on Bunurong land, Cranbourne Secondary College is a single, co-educational 7-12 school located in the City of Casey. The College has an enrolment of 1200 students with a similar number expected in 2025. The College supports an aspirant and diverse student and parent population. Our unwavering commitment to our students is evident in the robust support they receive throughout their journey within and beyond our institution. With a strong focus on academic and holistic well‑being, we ensure that every student achieves their utmost potential. We extend an open invitation to all potential candidates to explore our campus firsthand. By visiting the College, you will have the opportunity to acquaint yourself with our modernised facilities, meet our key faculty members, and determine whether Cranbourne Secondary College aligns with your educational aspirations. Your journey towards a promising future starts here. Educators at our college support our students to succeed and support their individual needs with: An exceptional Performing Arts Program which includes musical, plays, talent shows, cultural festivals (our last 2 productions were written by our talented staff and our last musical was nominated for 14 awards, winning 1 award and 2 judges awards) The following clip includes snippets of our yearly talent show Show Up A state‑of‑the‑art Sports Stadium hosting our basketball academy program launching in 2024 in partnership with Casey Basketball. An excellent Visual Arts Program , showcasing works annually at our Senior Arts Festival. An Accelerated Learning program that exposes students to enriching programs and extends learners. A proactive and supportive approach to teaching behaviours and fostering positive relationships through our School Wide Positive Behaviour Support (silver recognition) and Berry Street Education Model. We are a leading secondary school in SWPBS program, you can view further details about our school on the Victorian government’s SWPBS website. An engaging Alumni program that fosters a vibrant connection between former students and our College, as they return to our campus to collaborate with and ignite inspiration among our current student body. See one of our career events by exploring this video: Cranbourne Secondary College Alumni Event. Celebrated differences where we recognise and celebrate individuality through key events resulting in students know that they are welcome, supported and always able to be themselves. Dedicated activities that allow for staff and student interaction and festivities outside of the classroom. For example, our Colour Carnival, sport days, lunch clubs to name a few. Free onsite tutoring available for students in all year levels afterschool. Differentiated learning programs to support students at all levels of their learning. A variety of evidence‑based targeted intervention programs. Student Voice and Agency opportunities such as SRC, Class Captains, MultiPride and Teach the Teacher program. Senior Pathway choice – our senior school program is designed from student choice and thus VCE subjects offerings are extensive. Dedicated VET facilities including a commercial kitchen, fitness room and engineering building and construction area. See what our students think: We welcome our new staff by providing the following supports: Ongoing staff induction for all new staff where you receive support throughout the year. All teaching staff are appointed their own buddy to support their acclimation to the college. In addition to that, they are supported by our dedicated experienced mentor and Leading Teacher responsible for induction. All graduate teachers are also allocated an individual mentor. Intensive support for VIT registration for all graduate teachers from their mentor and Professional Learning Leader. Teaching and learning programs developed by staff collaboration using evidence‑based practice . An active Staff Association with activities throughout the year promoting work‑life balance. Learning Specialists provide ongoing support in engaging with our teaching and learning program and instructional model. Ongoing professional development and support. Access to the Sports Stadium gym with state‑of‑the‑art weight room outside of work hours. Growth and leadership opportunities. Prospective candidates are encouraged to submit a single, comprehensive attachment containing both their resume and a well‑crafted response to the selection criteria. We value your time and expertise, and there is no need for redundancy through the inclusion of duplicate information already present in your application. We welcome all prospective applicants who share our College values to join our team: Learning Curiosity drives students to engage with broad ranging learning opportunities as explorers, thinkers, collaborators, communicators, problem solvers and evaluators. Our culture of excellence promotes the personal growth and creative expression that emerges as learners develop a deep understanding of themselves, others and the world. Care Nurturing, respectful relationships are at the heart of our care network because we want everyone to be known, feel connected and valued, reach their potential and thrive. Community We are strengthened by the connection, belonging and diversity that characterises our inclusive learning community. It galvanises our journey of understanding, support and celebration together, and is warmly extended to our alumni, and our local tertiary and industry partners. Contribution Encouragement to learn and grow for the purpose of making a unique contribution in their time and place inspires our students to be and give their best. The reward is personal and collective fulfilment and joy. Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment. SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position. SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 A commitment to professional learning and growth for both self and others. Role (Attendance requirement for this position) An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). A role at this range may include: Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co‑ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained. Responsibilities Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork. Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records. Maintain and update office records, enrolment data, diary records, and basic written records. Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters). Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc. Coordinate the delivery of administrative services within the school. In consultation with the principal, determine and manage work priorities within the school office. Develop and implement strategies to ensure effective administration procedures. Coordinate the implementation of requisitioning, purchasing and issuing procedures. Manage client reception and office operations. Liaise with school staff in regard to support requirements. Coordinate staff timetabling. Undertakes VASS and/or VET administration support. Supports the first aid facilities and assists in delivering first aid to students. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. Diversity and Inclusion The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms – culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via *******@education.vic.gov.au Applicants seeking part‑time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school. Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: Other Information All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check. A probationary period may apply during the first year of employment and induction and support programmes provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre‑employment conditions check. A probationary period may apply during the first year of employment and induction and support programmes provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at Be careful – Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad. #J-18808-Ljbffr