Executive Assistant

Executive Assistant to the Founder & CEO Hybrid Working Environment - Sydney CBD Office + WFH 6 month contract with the potential for extension ️ Start Date: ASAP About You You’re an experienced, tech savvy EA who is loves optimisation. You communicate with exceptional clarity - written and verbal - with an eye for detail that ensures nothing slips through the cracks. You operate with strong structure and organisation, capable of building processes in environments that are still taking shape, and you have an ability to find clarity in times of chaos and you have an innate ability to problem solve on the fly. You’re proactive and forward-thinking, able to anticipate needs, and are confident engaging with a wide range of stakeholders with competing priorities, while maintaining a personable, collaborative style. Above all, you’re adaptable, comfortable with rapid context switching, and energised by supporting an innovative, forward thinking Founder and CEO in a dynamic, continuously evolving business. About Us Preacta stands at the forefront of the Technology & Digital Recruitment and Talent Solutions sector, renowned for our data-driven approach and unwavering commitment to excellence. We aim to redefine recruitment and talent acquisition by focusing on an exceptional customer experience, leveraging insightful data analytics, and offering versatile solutions to solve complex hiring challenges. Our key business units include Preacta Recruitment , catering to all recruitment needs; Preacta Talent Solutions , offering embedded talent solutions tailored to specific client requirements; and Preacta Talent Intelligence , providing unparalleled market insights and data analytics for strategic decision-making. What truly sets us apart is our in-house data insights and talent intelligence function that supports everything we do, positioning us as leaders in technology, digital and sales recruitment. About The Role We are seeking an exceptional and highly organised Executive Assistant to provide comprehensive, proactive, and strategic support to our Founder and CEO. This is a pivotal role designed to bring structure, clarity, and efficiency to a dynamic, fast-paced environment, enabling our Founder and CEO to focus on strategic growth and key initiatives. Your core responsibilities will include: Extensive Diary Management: Proactively manage and protect the founder's complex calendar, integrating work and personal life. High-Level Communication: Draft and curate client replies, partnership opportunities, commercial thinking, internal and external stakeholder management and leadership and internal communications. Presentation & Document Creation: Create high level documentation such as bespoke client proposals, board papers, and internal presentations using modern design tools such as Canva. Email & Correspondence Management: Efficiently manage a high volume of emails, prioritising and actioning critical items. Project & Opportunity Advancement: Proactively move forward opportunities related to partnerships, customers, and at times internal initiatives. Operational Administration: Provide general administrative support to streamline operations. Key Skills And Attributes We're Looking For: Exceptional Communication: Strong written and verbal communication skills, with the ability to handle sensitive client and leadership correspondence. Highly Structured & Organised: Ability to bring order to a dynamic, often unstructured environment. Proactive & Resourceful: Takes initiative, anticipates needs, and solves problems independently. Adaptability & Context Switching: Thrives in a fast-paced, start up/scale up environment with constant shifts in priorities. Tech-Savvy: Proficient with modern productivity and design tools (e.g., Canva, AI tools for meeting notes/productivity). Direct & Collaborative Approach: Capable of pushing back on demanding stakeholders to protect the CEO's time, while maintaining strong, collaborative relationships. Experience with Founders or C-Suite: Demonstrated experience supporting founders or senior executives in smaller, high-growth companies is highly valued. Operations Background: A "get stuff done" mentality with a focus on execution. Good Sense of Humour: Essential for our tight knit, fun loving, but high performing team culture. Application Process If you are ready to take on this challenging and rewarding role, apply now. We are ready to onboard the right person ASAP. Our interview process will be swift, an initial introductory screening call with our Internal Talent Acquisition Consultant focusing on situational questions to assess your ability to thrive in a dynamic, founder-led environment, followed by a meeting with our Founder and a psychometric assessment to round out your application. Contact Information For further inquiries, please contact our Internal Talent Acquisition Consultant Lisa Pfitzner at #J-18808-Ljbffr