Chief of Staff/Senior Executive Assistant

Chief of Staff/Senior Executive Assistant About the Role We’re seeking a highly organised, commercially minded Chief of Staff / Senior EA to act as the CEO’s right‑hand support across two rapidly growing businesses. This is a high‑trust, high‑visibility role responsible for ensuring senior leaders deliver on commitments, reporting back to the CEO on progress, managing communication flow, and keeping the operational and strategic wheels turning smoothly. You’ll manage diaries, schedules, communication, meetings, and document preparation — but equally, you’ll act as an operational extension of the CEO, driving accountability and enabling the executive team to meet their goals. The ideal person is decisive, proactive, exceptional with detail, and thrives in a fast‑moving environment where priorities shift. Some after‑hours flexibility is expected based on business needs. Benefits $180-200K + Super Work directly with an entrepreneurial CEO across two expanding businesses High‑level strategic exposure + operational influence Fast‑paced environment where your impact is visible Opportunity to refine processes, introduce efficiencies and elevate business performance Long‑term growth and development opportunities Modern offices + supportive leadership About You You will be a natural organiser, communicator and problem solver who anticipates needs before they arise. You excel at ensuring tasks are completed on time, holding senior leaders accountable, and providing the CEO the visibility required for informed decision making. You’ll Bring Experience as a Chief of Staff, Senior EA, Operations Manager, or Executive Support Lead in a fast‑paced environment Proven ability to hold senior managers accountable and follow up on key deliverables Strong diary, inbox, and schedule management skills High‑level writing, editing, formatting and document preparation capability Excellent communication and stakeholder management Ability to work across two businesses concurrently with discretion and professionalism Commercial awareness + confidence working with numbers, budgets, and reporting Exceptional organisation, prioritisation and judgment Flexibility to support the CEO after hours when required A proactive, no‑task‑too‑big‑or‑small attitude Duties Oversee and support executive operations across two businesses Track and follow up action items with senior managers, ensuring commitments are met Provide structured updates and reporting back to the CEO Manage CEO’s diary, schedule, travel and key meetings Draft emails, prepare briefs, and manage high‑level communications Format reports, presentations, proposals and internal documents Review content for clarity, accuracy, tone and professionalismCoordinate leadership meetings, agendas and minutes Assist with business planning, project timelines and priority tracking Maintain confidentiality and exercise mature judgment at all times Support financial tracking, budgets and operational reporting where required About the Company You will be supporting a CEO who oversees two fast‑growing businesses: the group operates two transport‑focused businesses: one importing bulk fuel and diesel into Australia, and the other providing fuel‑savings, financial tools and operational support services to commercial drivers and fleet operators. Together, these businesses operate across Victoria and interstate, with strong year‑on‑year growth and an entrepreneurial culture that rewards initiative, accountability and high performance. This is an opportunity to play a pivotal role at the centre of a fast‑moving, ambitious group. #J-18808-Ljbffr