Executive Assistant

Executive Assistant to General Manager Corporate Services Permanent Full Time (with flexible hours) Band 6 Starting from $ super RDO ( RDO applicable for full-time 38 hours per week only ) Why you'll want to join us Supportive and friendly team environment where we value growth and development Hybrid / flexible working arrangements and an emphasis on work / life balance Award-winning organisation-wide Health and Wellbeing initiatives Benefits Package Hybrid Working Policy: For those working full time hours - 3 days worked in the office and 2 days WFH Exceptional leave entitlements - 16 days personal leave, 18 weeks parental leave plus cultural leave and compassionate leave Health and wellbeing - free EAP counselling, discounted leisure membership 40% off for staff and 25% off for managers salary sacrifice childcare options Professional Development: leadership courses and learning workshops, Education Assistance Programme featuring study and exam leave and up to 50% course fee reimbursement About the Role This is an exciting opportunity for an experienced Executive Assistant to play a pivotal role in supporting our General Manager Corporate Services. As an integral member of the Divisional Leadership Team you will provide high-level executive and administrative support that enables the General Manager to focus on strategic priorities. Acting as a trusted link between the GM, CEO, Executive Leadership Team, Councillors, staff and the community you’ll ensure seamless communication, manage critical workflows and deliver outcomes with professionalism and care. This role is perfect for someone who thrives in a fast-paced environment, enjoys balancing competing priorities and is motivated to make a meaningful impact within Yarra City Council. You’ll not only manage the day-to-day operations of the GM’s office but also contribute to projects and initiatives that strengthen service excellence across the organisation. Responsibilities Provide high-level executive and administrative support to the General Manager. Coordinate and manage the GM’s calendar, meetings and travel arrangements. Prepare agendas, briefings, reports and correspondence for executive meetings. Act as a liaison between the GM, executive leadership, councilors, staff, and community stakeholders. Ensure effective communication and workflow management across multiple stakeholders. Support project and initiative implementation related to service excellence. Maintain confidentiality and professional discretion with sensitive information. What We're Looking For Extensive experience providing high-level support to senior executives with proven ability to manage workflows, priorities and sensitive information effectively. Strong organisational, analytical and communication skills with the ability to prepare accurate agendas, briefings, reports and correspondence. Excellent interpersonal skills and the ability to build relationships and liaise across all levels including senior management, elected officials, government agencies, and community representatives. High proficiency in Microsoft Office and corporate systems (e.g. TRIM / Content Manager, Oracle, TechnologyOne or similar) with the ability to adapt quickly to new technologies. Demonstrated professionalism, discretion and political awareness in handling confidential and sensitive matters. Need More Info For further information please refer to the Position Description or contact Rose Barletta at . Applications close on 24 September 2025 at 11:55pm In your application please include your Resume and a 1-page Cover Letter. In your cover letter provide a brief overview addressing the Key Selection Criteria (1-page) as outlined in the Position Description. A separate document addressing KSC is not required. Additional Information This position is subject to a satisfactory Police Check prior to commencement. Pre-employment checks are not used by Yarra City Council to prevent any applicant from applying for this position. Each application will be considered on its merits. Yarra’s Commitment to Diversity Yarra City Council is committed to being a child safe organisation and supports flexible and accessible working arrangements for all. This includes people with a disability, Aboriginal and Torres Strait Islanders, culturally, religiously and linguistically diverse people, young people, older people, women and people who identify as gay, lesbian, bisexual, transgender, intersex or queer. We draw pride and strength from our diversity remain open to new approaches and actively foster an inclusive workplace that celebrates the contribution made by all our people. Employment Type: Full-Time Vacancy: 1 #J-18808-Ljbffr