Event Administration Assistant
vor 1 Woche
Overview Event Administration Assistant role at National Gallery of Victoria . VPS 2.2: $70,086 per annum + 12% super. Full Time, Fixed Term for 2 years. Closing date for applications: 5pm on 12 September 2025. About the position You will provide administrative and database support to the NGV's Events team. This role is crucial to the efficiency and productivity of the team while ensuring a high level of customer service at all times. Responsibilities Maintain systems and procedures for administrative and database tasks in relation to the NGV’s CRM Tessitura and event booking and resource management system Priava-Elite; developing and producing reports, and working with NGV teams to improve and enhance these systems as required. Support the Head of Catering and Events and the Events team with administrative tasks associated with financial processing including generating invoices and raising purchase orders, monitoring, forecasting and maintaining budgets, retail accounts, reconciliations and financial reporting. Represent the Events department by acting as a central point of contact for event-related queries, monitoring the events mailbox and ensuring an accurate and timely response for internal and external stakeholders. Support the Head of Catering and Events in operational and administrative tasks relating to the contract management of the in-house catering provider, including assistance with day-to-day operations and administrative activities linked to the catering contract tender. Qualifications / Experience Previous experience providing high-quality administrative support and liaising with high-profile stakeholders. Knowledge of Tessitura, Priava-Elite and/or similar databases. Ability to prepare letters, emails and reports using clear, concise and grammatically correct language; include content appropriate for the purpose and audience. Adaptable (availability after hours for events), open to new ideas, able to accept changed priorities without undue discomfort and recognise the merits of different options and act accordingly. Relevant to those with a tertiary degree; adaptable skills and experience. Experience within the Arts and/or Not-for-Profit sector is highly regarded. How to apply To apply for this role, go to 'Begin Application' and include the following documents in your application: A resume/CV A cover letter A statement addressing the key selection criteria in the role statement Applications close at 5pm on 12 September 2025. If you require any adjustments to ensure your full participation in the recruitment process or need the ad or attachments (e.g., the role statement) in an accessible format (e.g., large print), please contact the People and Culture team at or by the National Relay Service on 133 677 and asking for . Job details Seniority level: Entry level Employment type: Full-time Job function: Administrative Industries: Museums, Historical Sites, and Zoos Location: Melbourne, Victoria, Australia #J-18808-Ljbffr
-
Community Centre Administration Officer
vor 3 Wochen
City of Melbourne, Österreich Administration VollzeitJob Task Analysis - Community Admin Officer Physical Health Assessment - Community Admin Officer Do you enjoy making a difference to community life? Do you enjoy administration and improving processes? Then this is the opportunity for you! Position Details Casual position Based across City of Kingston This role is part of the Community Hubs team within the...
-
Administration Assistant: Wellbeing
vor 3 Wochen
City of Melbourne, Österreich Kilbreda College VollzeitAdministration Assistant: Wellbeing Location: MENTONE, VIC Department: Admin / SSO / Non-Teaching Contract Type: Contract Position Full Time Applications Close: 24 November 2025 Overview Exciting opportunity to join a Wellbeing Team in administration, allowing the utilization of communication, organisation and event management skills. The Administration...
-
Project Administration Assistant
vor 3 Wochen
City of Melbourne, Österreich Contour Consultants Vollzeit✅ Permanent, Full-time position, Based in Carlton ✅ Opportunity to work with diverse projects and supportive team ✅ Career development, On-the-job learning opportunities We’re a friendly, boutique town planning consultancy in Melbourne, on the lookout for a Project Administration Assistant; a diverse, hybrid role supporting business operations and...
-
Administration Assistant
Vor 6 Tagen
City of Melbourne, Österreich City of Kingston VollzeitWe have a great opportunity for an experienced Administration Assistant in Braeside. You will provide efficient and effective administrative support to the Braeside team, whilst providing a friendly customer service focus at reception. This is a permanent part‑time role. Key Responsibilities Provide a range of administrative support functions to support...
-
Administration Assistant
vor 3 Wochen
City of Melbourne, Österreich CFC VollzeitAdministration Assistant Department: Broker Support Employment Type: Permanent - Full Time Location: AU - Melbourne Reporting To: Elin Johansson Description Are you someone with great customer service skills, looking to start or build your career in insurance? We are seeking a positive and team-oriented Administration Assistant to join our Broker Support...
-
Wellbeing Admin
vor 3 Wochen
City of Melbourne, Österreich Kilbreda College VollzeitA leading educational institution is seeking an Administration Assistant: Wellbeing to support the Wellbeing team in Mentone, VIC. The role involves providing administrative assistance, organizing events, and managing student wellbeing initiatives. The ideal candidate has excellent communication skills, a commitment to the college's ethos, and a high level...
-
Administration Assistant CITE Alliance Victoria
vor 3 Wochen
City of Melbourne, Österreich Flinders Christian Community College VollzeitAdministration Assistant Commencing January 2026 – This part‑time (0.2 FTE), ongoing role is advertised by CITE Alliance Victoria for the position of Administration Assistant. Responsibilities Manage calendars for school terms, tertiary providers, and Board members. Handle document management, marketing support, and Board support tasks such as...
-
Administration Assistant
vor 4 Wochen
City of Melbourne, Österreich Trippas White Group VollzeitJoin to apply for the Administration Assistant role at Trippas White Group. Be part of something big! We operate restaurants, cafes, bars and event spaces. We also provide hospitality services across prestigious schools, corporate locations and airport lounges at over 120 sites around Australia! You will recognise many of the sites where we operate including...
-
Resident-Focused Sales
vor 2 Wochen
City of Melbourne, Österreich Summerset Retirement Villages VollzeitA retirement village provider in the City of Melbourne is seeking a Sales Assistant. The role involves sales administration, greeting customers, and organizing events. This entry-level position requires excellent communication skills, a positive attitude, and a genuine interest in supporting older individuals. Full-time hours include one weekend day. A...
-
Events Organiser Assistant
vor 2 Wochen
City of Melbourne, Österreich Kinds of Happiness VollzeitRole Description: We are looking for a passionate Volunteer Events Organiser Assistant to help plan and run community events. This role involves supporting the event organiser to secure locations, stall holder/vendor coordination, community group engagements, and managing volunteers. Key Responsibilities Event Planning Plan event details and schedules. Find...
