Office Administrator

Bodiversity Australia is a dynamic, future-focused Environmental Management consulting business making a real impact across the country. We deliver innovative, science-based solutions that help people and the environment thrive together. As an Indigenous-owned business working across renewable energy, government, defence, construction, and resources, we’re proud to champion sustainable development while shaping a greener future for all. Our values—Integrity, Teamwork, Safety, Client Success, and Indigenous Pathways —guide everything we do. If you share these values and thrive in a collaborative, high-energy environment, you’ll fit right in. About the Opportunity We’re searching for a go-getter Office Administrator who loves owning their space, takes initiative at every turn, and brings a positive influence to the business every single day. Working from our beautiful Gold Coast Head Office, you will take ownership of keeping our national office operations to a consistently high standard. You’ll be the friendly face and confident voice our clients and teams rely on—creating outstanding first impressions while supporting internal teams across Australia. This is not your average admin job. This is a key operational and cultural role where your energy, organisation, problem‑solving skills, and people‑first mindset will contribute directly to the wider success of the business. We want someone who: Brings solutions, not problems Thrives on variety and takes initiative Loves being the go‑to person Takes pride in high standards Builds positive culture and energy Supports the team with confidence, warmth, and efficiency If that sounds like you… keep reading Key Responsibilities Own the standard of office safety, presentation, and functionality across all national locations. Coordinate repairs, maintenance, improvements, and office condition audits. Support new office setups, relocations, and closures. Manage desk bookings, office layouts, and space optimisation. Coordinate office keys, access cards, and alarm codes. Be the first point of contact for visitors and phone calls—warm, professional, confident. Maintain an inviting, organised office and meeting room environment. Provide support to business managers including Travel bookings Managing and processing purchase orders Managing the office corporate credit card Collect, sort, and process mail across multiple locations. Manage office and kitchen inventory, supplies, PPE, and staff equipment kits. Maintain subscriptions, memberships, and admin registers. Manage IT and the allocation and return of IT equipment including laptops and phones, Be a supportive flow‑on point for the Corporate Services team and Project Administration team, assisting with operational coordination when needed. Coordinate office events, celebrations, and cultural initiatives that bring teams together. About You We’re looking for someone who is: Proactive – you don’t wait to be asked; you jump in. Solution‑focused – you come with answers, options, and ideas. Positive and influential – you lift the energy around you. Organised and detail‑oriented – the kind of person who notices everything. Confident and professional – especially in client‑facing interactions. A natural helper – the go‑to person who keeps everything moving. Calm under pressure – because no two days are the same here You’ll bring: 5+ years’ experience in administration or office management. Brilliant communication skills—both written and verbal. A polished, professional front‑of‑house presence. Strong initiative and the confidence to make informed decisions. A high level of proficiency in Microsoft Office. The ability to juggle tasks while maintaining exceptional attention to detail. Experience with office operations, IT assets, or facilities (desirable). Supportive, fun, and inclusive team culture The chance to support meaningful environmental outcomes A team that genuinely appreciates your contribution. We strongly encourage Indigenous candidates to apply. Ready to bring your energy to our team? Apply now The interview process will begin without delay. Only shortlisted candidates will be contacted. Your application will include the following questions: How Many years experience as an Office Administrator? Do you have work rights for Australia? Do you have a Drivers Licence? Are you proficient in Microsoft Office and Online Systems? #J-18808-Ljbffr