Senior Procurement Assistant

vor 1 Monat

Wien, Österreich United Nations Vollzeit

Org. Setting and Reporting
- Responsibilities
- Within limits of the assigned authority, the Procurement Assistant will be responsible for the following duties: - Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance to requisitioners in preparing scope of work and specifications of goods and services; proposes alternative solutions consistent with requirements to achieve cost savings; determines the availability of funding sources. - Identify and recommend sources of procurement; interview potential suppliers ensuring that all potential vendors are registered with the United Nations Global Marketplace (UNGM) and synchronized in the in-house SAP system, UMOJA. - Lead the production to produce tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved. - Prepare abstracts of offers and compiles data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs, etc. - Prepare Note to File (NFT) for waiver request and reviews and clears inter-office memorandum from client. - Monitor and follow up on the requirement versus the approved Acquisition Plan. - Lead an effort to implement Enterprise and Corporate Tools mandated by the Organization to enhance productivity and improve overall operations. - Establish, maintain and adhere to Source Selection Plan for procurement case. - Enter into negotiation of terms and conditions of contracts under the guidance of CPO; obtain credit notes and other information on proposed suppliers. - Conduct market research to keep abreast of market developments, researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services. - Finalize purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority. - Prepare submission to the Contracts Committee for review and subsequent approval by the authorized official. - Resolve issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received; prepares relevant logístical documents for the approval by authorized personnel. - Find solutions to the contractual disputes and take lead to resolve the disputes. - Maintain relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc. and informs affected users of contractual rights and obligations; adhere to internal standard operating procedure established within the Unit. - Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtains specifications for new products and equipment on the market. - Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc. - Monitor status of existing requisitions maintain contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to HQ and field missions, verifies receipt and inspection of deliverables and accurately reports, as and if required. - Post Expressions of Interest (EOIs) and Request for Information (RFI) on the UN Global Marketplace (UNGM) websites. - Serve as the Umoja Training Coordinator for Procurement related issues. Provide support on procurement activities to clients of UNOV both in the Headquarters and in the Field Offices. Responds to complex information requests and inquires related to procurement and Umoja. - As a Price Planner in the Supply Chain Planning Tool ensures that projects are realistically planned, costed and monitored through the design stage; aligns the prices in the standard cost manual and harmonizes the Product IDs. - Draft a variety of correspondence. - Contribute to Procurement Unit’s initiatives to improve the Unit’s work. - Serve as Security Liaison Officer (SLO) and as Umoja Local Process Expert providing guidance on procurement process and finding solutions to Umoja issue. - Conduct monthly/bi-weekly meetings with major clients. - Frequent travel on mission to support main client within the region, as required. - Develop Standard Operating Procedure (SOP) to support the Office. - Supervise and assign and review the work of more junior staff, interns and Field Offices staff. - Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and d

  • Procurement Assistant

    vor 3 Monaten

    Wien, Österreich United Nations Vollzeit

    Org. Setting and Reporting - Responsibilities - Within limits of the assigned authority, the Procurement Assistant will be responsible for the following specific duties: - Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance to requisitioners in preparing scope of work and...

  • Office Assistant

    vor 2 Monaten

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Office Assistant (Satellite Imagery Procurement)(G4) - (2024/0568 (248996)) Organization: SGIM-State Infrastructure Analysis Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-09, 2:12:34 AM Closing Date: 2024-10-30, 5:59:00 PM Duration in Months: 24 Contract Type: Fixed Term - Extrabudgetary Probation Period: 1...

  • Senior Procurement Specialist

    vor 1 Monat

    Wien, Wien, Österreich Alstom Vollzeit

    About the RoleAlstom is seeking a highly skilled Senior Procurement Specialist to join our team in Vienna. As a key member of our procurement team, you will be responsible for sourcing and procuring high-quality materials and services to support our business operations.Key ResponsibilitiesPrepare and launch Requests for Quotation with suppliersLead project...

  • Procurement Assistant

    vor 3 Monaten

    Wien, Österreich United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 242698 **Job Network** : Logistics, Transportation and Supply Chain **Job Family** : Procurement **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : VIENNA **Department/Office** : United Nations Office at Vienna **Date Posted** : Sep 2, 2024 **Deadline** : Oct 2, 2024 **Org....

  • Procurement Assistant

    vor 2 Monaten

    Wien, Österreich emarsys eMarketing Systems Vollzeit

    In this position you will coordinate procurement activities, select, evaluate the performance of and negotiate with suppliers seeking maximum value for the company for money, relationship and performance management of suppliers through time and cost agreements. **YOUR AREA OF RESPONSIBILITIES** - Responsible to source, negotiate and purchase materials from...

  • Senior Administrative Assistant

    vor 6 Monaten

    Wien, Österreich OSCE Vollzeit

    **Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities,...

  • Senior Specialist Project Procurement

    vor 6 Monaten

    Wien, Österreich iSi Group Vollzeit

    **Entdecken Sie die Welt von iSi!**: Die iSi Group bietet als international tätiger Industriekonzern maßgeschneiderte Lösungen für Anwendungen, die kompakte Energie in Form von Druckgasbehältern benötigen. Das Familienunternehmen mit Firmensitz in Wien steht für Innovation, Spezialisierung und Inspiration auf höchstem Niveau in den drei Divisionen...

  • Senior Procurement Manager

    vor 3 Wochen

    Wien, Österreich MM Group Vollzeit

    Req ID: 1618 Full-Time/Part-Time: Full-Time MM is a global leader in consumer packaging. The Group provides packaging solutions for cartonboard and folding cartons with an attractive offer in kraft papers, uncoated fine papers, leaflets and labels. MM promotes sustainable development through innovative, recyclable packaging and paper products. **Our heart...

  • Junior Procurement Assistant

    vor 2 Monaten

    Wien, Österreich emarsys eMarketing Systems Vollzeit

    **YOUR AREA OF RESPONSIBILITIES** - Source, negotiate and purchase materials from both local and overseas vendors and select the best suppliers - Evaluate vendors´ quotation to ensure that they are in line with specifications required for the project - Be in charge of daily operational purchasing needs such as issuing and following up on and negotiating...

  • Berater für Procurement

    vor 1 Monat

    Wien, Wien, Österreich Horváth Vollzeit

    PositionSenior Consultant (w/m/d) Operations – Schwerpunkt Procurement & Sales ProcessesDeine Perspektiven bei unsStrategische Beratung Mit deiner konzeptionellen Expertise und Umsetzungsstärke verhilfst du unseren Kunden zum Erfolg. Du agierst und berätst auf Augenhöhe – von den Mitarbeitenden bis zum Top-Management.(Teil-)Projektleitung Du...

  • Senior Support Assistant

    vor 1 Monat

    Wien, Wien, Österreich ISG Personalmanagement GmbH Vollzeit

    Berufliche HerausforderungWir suchen eine erfahrene Senior Support Assistant für unser Team bei ISG Personalmanagement GmbH. In dieser vielseitigen Position unterstützen Sie einen Senior-Partner bei allen organisatorischen und administrativen Aufgaben. Ihre Hauptverantwortung ist die Unterstützung bei der Terminvereinbarung, der Planung von Reisen und der...

  • Logistics and Procurement Manager for International Growth

    vor 2 Wochen

    Wien, Wien, Österreich ISG Personalmanagement GmbH Vollzeit

    Senior Logistics & Procurement Manager JobWe are seeking an experienced Senior Logistics & Procurement Manager to join our team in Vienna, Austria.About the CompanyOur client is a leading multisegmented merchant in Central and Eastern Europe, with over five decades of experience providing quality services to its customers. The company has a strong focus on...

  • Strategic Procurement Leader for Virgin Fiber Category

    vor 3 Wochen

    Wien, Wien, Österreich MM Service GmbH Vollzeit

    Company Overview:MM Service GmbH is a leading global provider of sustainable packaging solutions, offering innovative products for cartonboard and folding cartons.The company prioritizes environmentally friendly development through recyclable packaging and paper products. We foster a dynamic environment that empowers talents to grow.We are looking for a...

  • Procurement Professional Lead

    vor 3 Wochen

    Wien, Wien, Österreich MM Service GmbH Vollzeit

    Lead Procurement in a Fast-Paced EnvironmentWe are seeking an experienced Senior Procurement Manager to lead procurement activities for the virgin fiber category at MM Service GmbH.As a key member of our Central Procurement Packaging Team, you will negotiate business with suppliers and implement actions to improve operational performance. Your role will...

  • Procurement Manager for Virgin Fiber Category

    vor 1 Woche

    Wien, Wien, Österreich Mayr-Melnhof Karton AG Vollzeit

    Job OverviewWe are seeking a highly skilled Senior Procurement Manager to join our Central Procurement Packaging Team in Vienna, Austria or Heidenheim, Germany.Key ResponsibilitiesManage and lead procurement activities for the virgin fiber category, negotiating business with suppliers and implementing actions to improve operational performanceSupport...

  • Senior Procurement Specialist

    vor 1 Monat

    Wien, Österreich Valneva Vollzeit

    We are a specialty vaccine company that develops, manufactures, and commercializes prophylactic vaccines for infectious diseases addressing unmet medical needs. With operations in Austria, Canada, France, Sweden, the United Kingdom, and the U.S., we are committed to making a positive impact on global public health. Together, we are a global Company which is...

  • Senior Procurement Business Partner

    vor 6 Monaten

    Wien, Österreich Raiffeisen Bank International Vollzeit

    **Senior Procurement Business Partner (m/w/x)**: - Sie sind offen für neue Ideen, denken unternehmerisch und möchten Verantwortung übernehmen? Sie würden gerne in einem Tochterunternehmen der Raiffeisen Bankengruppe arbeiten, die in Österreich seit über 125 Jahren wächst und heute die Nummer Eins ist? Dann sind Sie bei der Raiffeisen e-force genau...

  • Senior Assistant to The Division Head

    vor 6 Monaten

    Wien, Österreich Raiffeisen Bank International Vollzeit

    **Senior Assistant to the Division Head (f/m/x)**: - We are looking for a Senior Assistant to the Division Head and the leadership team in the Head Office Operations department. Head Office Operations embraces all of RBI Vienna activities with corporates and financial institutions customers concerning mid - and back-office tasks. - Overall, the Senior...

  • Program Assistant

    vor 3 Monaten

    Wien, Österreich IFC Systems Corporation Vollzeit

    **Program Assistant** **Job #**: - req29513**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: - German**Closing Date**: - 10/9/2024...

  • Senior Associate

    vor 1 Monat

    Wien, Österreich Österreichischer Raiffeisenverband Vollzeit € 4.000

    Senior Associate / Assistant Manager (m/w/d) in der Wirtschaftsprüfung (Banken) mit Schwerpunkt Risikomanagement Vollzeit oder Teilzeit mit mind. 25 Wochenstunden Senior Associate / Assistant Manager (m/w/d) in der Wirtschaftsprüfung (Banken) mit Schwerpunkt Risikomanagement Vollzeit oder Teilzeit mit mind. 25 Wochenstunden Daher verstärken...