Programme Associate

vor 2 Monaten

Wien, Österreich International Atomic Energy Agency Vollzeit

Programme Associate (DGO)(G6) - (2024/0572 (249435))

Organization: ORDG-Offices Reporting to the Director General

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-10-09, 9:09:22 AM

Closing Date: 2024-10-30, 5:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Director General's Office (DGO) provides leadership and coordination for all IAEA activities at the executive level for meeting Member States' needs, and achieving a one-house approach and a results-based management.

Main Purpose

Under the supervision and guidance of the senior DGO staff, provide programme and coordination support, carry out the tasks required in terms of research, analysis and implementation of the activities related to programme development, monitoring and performance assessment, including support to the programme and budget planning and implementation for DGO and ORDG as well as other activities of cross-cutting programmatic as well as administrative nature.

Functions / Key Results Expected
- Supports the coordination of work of DGO with IAEA Departments/Offices in the area of Human Resources Management and Administration.
- Reviews and coordinates programme proposals and performance assessments in line with the results-based approach; assists senior staff in providing guidance to IAEA Departments/Offices on programme formulation, implementation and assessment.
- Assists in activities of cross-cutting programmatic (e.g. knowledge management, partnerships and resource mobilization, gender mainstreaming) and administrative nature.
- Maintains and updates relevant SharePoint sites and provides senior DGO staff with reports on Agency’s data.
- Assists in programme and budget planning and implementation for DGO and ORDG.
- Contributes to the preparation of documents and reports for submission to Board of Governors. Support the preparation of presentations and other communication material.
- Assists with ERP system related actions and the official documents on programme and budget, mid-term and performance assessment to ensure accuracy of information and coordinates clearances; acts as contact point for AIPS/PBCS for substantive programme issues.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.- Achieving Results- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.- Teamwork- Actively contributes to achieving team results. Supports team decisions.- Planning and Organizing- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.**Functional Competencies**

**Name**

**Definition**
- Analytical thinking- Analyses information to identify cause and effect relationships and correlations. Identifies critical elements and assesses consequences of different courses of action and proposes solutions.- Client orientation- Helps clients to analyse their needs. Seeks to understand service needs from the client’s perspective and ensure that the client’s standards are met.- Knowledge sharing and learning- Actively seeks learning opportunities and actively shares knowledge and information with others; shares specialized knowledge, skills and learning from experience across different situations and contexts effectively.**Required Expertise**

**Function**

**Name**

**Expertise Description**
- Administrative Support- Data and Information Analysis and Reporting- Ability to analyse and interpret large volumes of information.- Information Technology- Database Administration- Proficiency in database management and administration, in particular AIPS, Hyperion and Sharepont, with excellent IT skills.- Administrative Support- Discretion and Respect for Confidentiality- Ability to act with tact and diplomacy, discretion, and respect for confidentiality.- Administrative Support- Informational and Workflow Management- Thorough knowledge of office procedures, administrative guidelines with sound knowledge of the objectives of the area of work in relation to office requirements.- Administrative Support- MS Office (Word, Excel, Outlook, PowerPoint)-
- Management and Programme Analysis- Programme Management- Good understanding of theories, concepts, methods, approaches and tools relevant to the project and programme management, including results-based management. Very good knowledge of Agency programmes and projects.- Management and Programme Analysis- Reporting- Ability to draft clear and conc

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