Senior Assistant

vor 2 Wochen

Wien, Österreich Hookipa Pharma Vollzeit

Date: Mar 25, 2024- Location: Wien, AT**About HOOKIPA**:
HOOKIPA Pharma Inc. (NASDAQ: HOOK) is a clinical-stage biopharmaceutical company focused on developing novel immunotherapies, based on its proprietary arenavirus platform, which are designed to mobilize and amplify targeted T cells and thereby fight or prevent serious disease. HOOKIPA’s replicating and non-replicating technologies are engineered to induce robust and durable antigen-specific CD8+ cell responses and pathogen-neutralizing antibodies. HOOKIPA’s pipeline includes its wholly owned investigational arenaviral immunotherapies targeting HPV16+ cancers, prostate cancer, KRAS-mutated cancers (including colorectal, pancreatic and lung), and other undisclosed programs. In addition, HOOKIPA aims to develop functional cures for HBV and HIV in collaboration with Gilead.

**About Hookipa**:
HOOKIPA Pharma Inc. (NASDAQ: HOOK) is a clinical-stage biopharmaceutical company focused on developing novel immunotherapies, based on its proprietary arenavirus platform, which are designed to mobilize and amplify targeted T cells and thereby fight or prevent serious disease. HOOKIPA’s replicating and non-replicating technologies are engineered to induce robust and durable antigen-specific CD8+ cell responses and pathogen-neutralizing antibodies. HOOKIPA’s pipeline includes its wholly owned investigational arenaviral immunotherapies targeting HPV16+ cancers, prostate cancer, KRAS-mutated cancers (including colorectal, pancreatic and lung), and other undisclosed programs. In addition, HOOKIPA aims to develop functional cures for HBV and HIV in collaboration with Gilead.

**Position Summary**:
We are looking for a Senior-Assistant (25 hours per week, M/F/d) to join our highly motivated and dedicated team at HOOKIPA Pharma.

You will play a key role in the daily organization and support of our C-level functions and managers. The position requires a service-minded personality, excellent communication skills in German and English, profound software knowledge and very good organizational skills.

You will be working closely with the Senior Manager C-level Office and help structuring the agenda of our C-level team.

**Main Responsibilities**:

- Calendar management for C-level and Management functions:
scheduling of calls and meetings, book meeting rooms, solving agenda conflicts
- Arranging travel plans internationally
- Organize internal and external meetings and events
- Correspondence with external partners
- Preparation of documents for signatures
- Preparation of expense reports
- Alignment with accounting department on invoice matters and credit card statements
- Support Front Desk team during vacation times

**Qualifications**:

- 3-5 years of experience in similar position, preferably in a life sciences, healthcare or pharma company
- Proactive and customer-oriented thinking, with high attention to details
- Strong verbal and written communication skills, fluency in English and German
- Excellent organizational skills; ability to prioritize tasks
- Advanced proficiency in MS Office suite (SharePoint, Outlook, Excel, Word, PowerPoint)
- Team orientated, accurate and structured working style
- Responsible handling of confidential information is an essential condition
- Completed economic/commercial education (e.g. HAK, HBLA) with focus on general administration
- Valid work permit

**What we offer**:

- Strong and highly motivated team
- State of the art infrastructure
- Excellent working atmosphere
- Opportunity for training and personal development
- Employee benefits such as public transportation card, Sodexo pass
- Flexible Working Hours
- After training phase: home-office possibility up to 40% of working time

We are required by Austrian law to post a minimum salary. The minimum monthly gross salary for this position is EUR 3.554;
- based on fulltime (14 monthly salaries per annum/ 40 hours per week); depending on experience and qualification the salary can be negotiated. In addition, we offer a performance-related bonus payment and participation in our stock option compensation program.

**Starting date**:As soon as possible

**Contact**:
If you (M/F/d) are interested in this challenging position, please send us your CV including a cover letter (summarizing your qualification and experiences) as well as your credentials.

**Contact**:
**Contact**:

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