Office Coordinator

vor 3 Wochen

City of Melbourne, Österreich Firmable Pty Vollzeit

Firmable is Australia’s definitive B2B database. We help businesses outperform by giving them the confidence of deep, accurate, real‑time company intelligence. Backed by strong investors and growing quickly, we’re building a team of capable, curious and collaborative people who thrive in a fast‑moving environment where everyone contributes and nothing is too small or too big to own. We are now looking for an Office Coordinator to become the social glue of our Melbourne office. This role is central to the Firmable experience, from ensuring the workspace runs smoothly to welcoming new starters and bringing people together through events, culture and day‑to‑day support. About the role This is a hands‑on role for someone who is organised, proactive, and ready to bring structure and warmth to a busy, energetic workplace. You will oversee office operations, support people and culture initiatives, and help create an environment where the team can do their best work. What you will do Office and Facilities Management: You will keep the office running smoothly by ensuring it is tidy, stocked and welcoming. This includes managing kitchen and office supplies, maintaining the kitchen and printer, handling rubbish and recycling, managing meeting room bookings, and taking care of mail, couriers, scanning, filing and general admin tasks. People, Culture and Events: You will support new starters with welcome packs, access cards and a smooth first day. You will greet visitors, keep the office friendly and professional, and help maintain Firmable’s culture by coordinating celebrations, weekly lunches, Friday drinks and other rituals. You will also help plan and deliver events including offsites, client functions and conferences. Other support: You will manage receipts and filing, prepare documents, follow up on office matters and run occasional errands to keep things moving. What success looks like in this role The office runs without friction. People feel welcomed and supported. New starters settle in quickly. Events feel purposeful and enjoyable. The kitchen is under control, meeting rooms are always ready. You notice what needs doing without waiting to be asked About you You bring 1+ years’ experience in a similar role and take pride in being dependable, organised and calm under pressure. You are confident using Word and PowerPoint, comfortable learning Excel and Xero, and willing to complete First Aid and Fire Warden training if needed. Why Firmable? New starters describe Firmable as vibrant, fast‑moving, collaborative, and inclusive. People here are proud of the work they do and the impact we’re making The pace can be demanding and expectations are high, but the environment is supportive, honest and grounded in shared goals. Everyone contributes. Everyone helps – working here is challenging in the right way. You will learn a lot, be trusted early, and see the difference your work makes. Job Details Seniority level: Entry level Employment type: Full‑time Job function: Administrative Industries: Technology, Information and Internet #J-18808-Ljbffr

  • QLD | Service

    vor 11 Stunden

    Gold Coast City, Österreich Service & Project Coordinator (Marine) Vollzeit

    QLD | Service & Project Coordinator (Marine) (Full time) The Yacht Sales Co. are seeking a full‑time, permanent Service & Project Coordinator (Marine) to join our friendly, supportive team based at our Gold Coast Sales Centre at The Boat Works in Coomera, Queensland. Location: Gold Coast, Australia Role: Service & Project Coordinator (Marine) What You’ll...

  • Office Coordinator

    vor 2 Wochen

    Council of the City of Sydney, Österreich MedHealth Group Vollzeit

    Office Coordinator The Office Coordinator contributes to the delivery of quality services by providing end-to-end support to ensure the smooth and efficient functioning of the office in addition to general front office and administrative duties. Seniority level Entry level Employment type Full-time Job function Administrative Industries Hospitals and Health...

  • NDIS Support Coordinator. Permanent Brisbane, Ipswich, Redcliffe or Capalaba

    Vor 2 Tagen

    City of Brisbane, Österreich NDIS Support Coordinator. Permanent Vollzeit

    About the Organisation Empowering people with disability to live life the way they choose is at the heart of how Life Without Barriers has operated for over 25 years. This is an exciting opportunity to join our team and continue this mission. Support people with disability to have the choice control and independence to live their best life. If you’re...

  • Office Coordinator

    vor 3 Wochen

    City of Melbourne, Österreich Brooklyn Mgmt Vollzeit

    Brooklyn MGMT is one of Australia's leading talent agencies, representing some of the country's most recognised models, creators and influencers. For two decades, we've built a reputation for discovering and developing exceptional talent, creating impactful campaigns, and shaping the future of talent representation. As the industry evolves, so do we -...

  • Account Coordinator – Hospitality

    Vor 7 Tagen

    City of Melbourne, Österreich Karla Dawes Press Office Vollzeit

    Account Coordinator – Hospitality & Lifestyle PR Direct message the job poster from Karla Dawes Press Office Managing Director at Karla Dawes Press Office Join one of Australia’s most dynamic, hospitality-led PR agencies About KDPO KDPO is a boutique public relations agency based in Carlton, working with some of Australia’s most exciting hospitality,...

  • Office Coordinator

    vor 9 Stunden

    City of Melbourne, Österreich PKF Australia Vollzeit

    About the role As our Office Coordinator, you’ll be the go-to person for ensuring our office is well stocked, well maintained and welcoming. From managing kitchen supplies to supporting internal events, your work will directly contribute to a positive and productive environment for everyone. The role requires onsite presence in the Melbourne CBD office...

  • Office Coordinator

    vor 9 Stunden

    City Of Canning, Österreich Western Geotechnical Laboratory Services Vollzeit

    Overview Western Geotechnical and Laboratory Services is seeking an experienced office coordinator to join their team in a full-time position based in Welshpool. In this role, you will be responsible for providing administrative support to the company's operations team, ensuring the efficient and effective management of day-to-day office activities including...

  • Office Concierge

    vor 9 Stunden

    City of Melbourne, Österreich Stone Real Estate Doreen & Whittlesea Vollzeit

    Office Concierge & Operations Coordinator Doreen Location (Stone Real Estate Whittlesea & Doreen) Full Time | Monday - Friday Are you looking to step up in your administrative career and work closely with our leaders in a fast‑growing real estate business? This role offers the perfect pathway into Operations, Executive Support and Office Management - with...

  • Warehouse Coordinator

    Vor 6 Tagen

    City of Launceston, Österreich Phil Hughes Office Solutions Vollzeit

    Phil Hughes Office Solutions – Launceston TAS Location: LauncestonEmployment Type: Full-Time / Part-TimeStart Date: Immediate start available Warehouse Coordinator We are looking for an organised and proactive Warehouse Coordinator to oversee daily warehouse operations and ensure smooth, efficient and accurate handling of stock and orders. This role...

  • Office Coordinator – Catering Business

    vor 3 Wochen

    City of Melbourne, Österreich Your Private Chef Vollzeit

    We're Hiring: Office Coordinator – Catering Business (Permanent Part-Time, 3+ Days/Week) Location: Caulfield (Kitchen Office) | Daytime Office Hours + Occasional Events Start Date: 19 January Are you a hospitality all-rounder who loves the buzz of events but is just as comfortable running a smooth and efficient office? We're looking for a confident,...