Executive Assistant

Advertised Vacancy Number : DOE Role Summary We are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and executive support to the Executive Director in a dynamic and fast-paced environment. This fixed-term 6-month full-time position (with potential for extension or permanency) is located in East Perth and offers salary range Level 3, $86,439 – $92,795 per annum (pro-rate). Key Responsibilities Coordinate formal correspondence, briefing notes, and ministerial responses. Schedule appointments, manage enquiries, and track correspondence. Maintain data sets for reporting and oversee travel and accommodation arrangements. Manage the Executive Director's budget, including payments, corporate card reconciliations, and travel expenditure. Provide high-level administrative support to senior staff across the department and external agencies, including the Minister's Office. Use HP TRIM or similar records management software and the Microsoft 365 suite, including TEAMS. Qualifications & Experience Applicants should demonstrate : Considerable knowledge and experience in the delivery of high-level administration support services and the ability to provide executive support to senior managers. Sound financial management skills with the ability to interpret, report and apply financial practices and procedures. Strong research, conceptual, analytical and problem‑solving skills, with the ability to use initiative to identify priorities and meet conflicting timelines. The remaining selection criteria (2 and 3) will be assessed at interview. Professional Benefits 12% employer‑contributed superannuation. Flexible working arrangements, including working from home or remote, flexible hours, and part‑time arrangements. Generous leave entitlements (annual, personal, long service and parental leave). Professional development opportunities and study leave assistance. Access to salary packaging (in accordance with relevant industrial instruments). Easy access to public transport via the Claisebrook train station and free Yellow Cat bus service; various CPP parking locations within walking distance. Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF). Equity and Diversity We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our workplaces and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds. Eligibility Be an Australian or New Zealand citizen, permanent resident, or hold a valid visa with relevant work rights for the term of appointment. Consent to and obtain a current Screening Clearance Number issued by the Department of Education's Screening Unit before starting. How to Apply Select "Apply for Job" and complete the online application form, including details of two work‑related referees, preferably one being your current line manager. Attach the following documents : CV up to 3 pages outlining employment history, qualifications and professional learning relevant to the role. Up to 3 pages statement addressing the selection criteria (see attached JDF). Any additional information requested (e.g., disclosure of AI usage in documents). Applications must be received before the closing date (Monday, 8 December, 4:30 PM AWST). Late applications will not be accepted. #J- #J-18808-Ljbffr