Executive Assistant to CEO

vor 8 Stunden

Council of the City of Sydney, Österreich Pathway Search Vollzeit

Sydney CBD | Full-Time | 5 Days in Office A fast-growing, entrepreneurial non-bank financial services business is seeking an experienced and highly capable Executive Assistant to the CEO . This is a critical, high-trust role supporting a driven CEO within a dynamic, performance-focused environment. This role suits a confident, resilient EA who thrives in fast-paced settings, brings strong judgement, and can operate as a true extension of the CEO. Key Responsibilities Proactive calendar, schedule and inbox management for the CEO Act as a key communication conduit between the CEO and internal/external stakeholders Preparation, consolidation and formatting of Board papers, management reports and investor materials (written and verbal) Record accurate, concise and professional Board and Executive meeting minutes Coordinate task allocation, follow-ups and reporting across the leadership team Manage corporate travel, itineraries and expense reconciliation for the CEO and executives Assist with employee onboarding and HR-related administration Support company-wide events, town halls and quarterly planning initiatives Oversee office coordination including suppliers, maintenance, hospitality and events Process invoices, expenses and basic financial reconciliations Maintain confidential records, document management systems and a paperless filing structure Provide ad hoc personal assistance including errands and diary-related tasks as required About You You are an experienced Executive Assistant with a strong personality, sound judgement and the confidence to operate at CEO and Board level. 5+ years’ experience as an Executive Assistant, ideally within investment, financial services, fintech or high-growth environments Proven experience preparing and consolidating Board and Executive-level papers Strong experience taking formal meeting minutes for Boards and Committees Exceptional written communication skills, including attention to formatting, alignment and detail Ability to manage competing priorities with discretion, resilience and professionalism High emotional intelligence and confidence communicating on behalf of the CEO Advanced Microsoft Office skills (Word, Outlook, Excel, PowerPoint) Experience coordinating travel for multiple executives concurrently A proactive, resourceful and self-directed working style If this sounds like you, please apply with an updated CV. #J-18808-Ljbffr

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