Executive Assistant to CEO

vor 9 Stunden

Council of the City of Sydney, Österreich Brighte Capital Vollzeit

About the Role As the organisational anchor for the CEO, you will help drive efficiency, clarity and momentum across priorities. This role requires in‑office presence five days a week, Monday to Friday. Responsibilities Own and optimise the CEO’s calendar, ensuring time is focused on high‑value activities, proactively prioritise, balance commitments and resolve scheduling conflicts. Coordinate complex domestic and international travel, including flights, accommodation, visas and schedules, and prepare detailed travel packs. Draft, review and manage communications, presentations and correspondence on behalf of the CEO, maintaining consistent tone and brand alignment. Manage incoming communications by triaging, prioritising and responding professionally and discreetly. Coordinate board meetings and documentation with Leadership Team and Company Secretary, including agendas, minutes and follow‑ups. Support the CEO’s participation in external boards and industry groups. Identify stakeholders and resolve issues, acting as a liaison between the CEO and senior leaders, partners and board members. Take ownership of strategic initiatives and special projects, from conception to completion, and identify opportunities to add value and streamline processes. Conduct research, prepare briefing notes and track progress on key deliverables. Design and manage the annual calendar for Leadership Team events and activities, and deliver supporting team‑building activities. Qualifications Extensive experience as an Executive Assistant or Personal Assistant supporting C‑suite or senior executives, preferably within a financial institution. Exceptional organisational skills, capable of juggling multiple priorities seamlessly. Autonomous and empowered, comfortable making decisions and acting on behalf of the CEO when required. Tech‑savvy with strong experience across administrative tools (MS Office, Jira, Confluence, Zoom, Slack, Canva, and others). Confident in leveraging AI tools such as ChatGPT to accelerate task completion and a commitment to continuous learning. Excellent communication and interpersonal skills, comfortable liaising with executives, board members, and partners. High integrity and discretion in managing confidential information. Ability to embrace ambiguity, thrive on change, adapt quickly and work across all teams and functions. Benefits Free lunch and a Monday Mingle event. Weekly social events, including a Thursday drinks and table tennis. Participation in the Employee Share Option Plans (ESOP). End‑of‑trip facilities and cycle‑in to work. Extra day to celebrate your work anniversary. How to Apply Applications are open until Thursday, 8 January 2026. All candidates will receive a response by 8 January regarding next steps. As part of our process, all candidates will undertake reference and background checks, including police, anti‑money laundering and bankruptcy checks. #J-18808-Ljbffr

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