Executive Assistant

selectability - mental wellbeing and suicide prevention – Townsville QLD Full time 7d ago, from selectability - mental wellbeing and suicide prevention About the role The executive assistant is a key support role within our Governance & Assurance team, providing high‑level executive support to the Chief Assurance Officer (CAO) to ensure smooth operations and effective decision‑making. This position is a unique opportunity to work closely with the CAO to manage priorities in a fast‑paced environment, support maintenance of organisational registers, take on key project work within the scope of the role, and handle sensitive information with professionalism and discretion. Key responsibilities Organising schedules, appointments, and maintaining updated contact lists Drafting and formatting correspondence, reports, presentations, and other materials as required, ensuring proper documentation and filing in accordance with organisational record‑keeping policies (both digital and physical) Exercising a high level of discretion and sound judgment when handling confidential information, sensitive communications, and decisions Preparing and distributing agendas for CAO‑led meetings Recording and maintaining meeting minutes as required Taking on projects to support the CAO as required About you Highly developed person‑centred communication skills Excellent verbal, written, and presentation skills Strong analytical, problem‑solving, and numerical skills, including the ability to compile, analyse data and prepare reports Demonstrated high level of attention to detail with a consistent approach Demonstrated ability to prioritise conflicting priorities as required Ability to work under minimal supervision, exercising initiative with work processes and procedures, and establishing objectives and outcomes High level organisational, administrative and project management skills Proven ability to think critically and approach challenges with innovation Role requirements Certificate IV in Business Administration or similar (desirable) Minimum of 2 years’ experience in a high‑level administration/secretarial position Occasional out‑of‑hours work may be required Travel to selectability sites may be required at times A Child Safety & Personal History Screening check A Positive Notice Working with Children (blue card) (or the ability to obtain) NDIS Worker Screening Clearance (or the ability to obtain) NDIS Worker Orientation Module "Quality, Safety & You" completion certificate (or the ability to obtain) A current minimum P1 "C" class Queensland driver’s licence About the offer The executive assistant is a full‑time position based in Townsville. We offer a range of benefits including: Attractive salary + superannuation Up to $15,900 FBT salary packaging benefits Access to fitness passport Flexible working arrangements Career pathways and opportunities for development Employee assistance program offering confidential counselling support for employees Applying If this sounds like you, please submit your resume and a cover letter outlining your skills and experience and why you are the best person for this role. If you would like more information, please contact selectability's HR officer Josh Cannonon ***or by email ***********@selectability.com.au About us selectability is a not‑for‑profit charity with a primary focus on improving mental wellbeing and contributing to suicide prevention across regional Queensland. We believe everyone has the right to access high‑quality supports locally and have recently expanded our services to include child safety and residential aged care in the Lower Gulf. For more information, visit our website. #J-18808-Ljbffr