Executive Assistant

Executive Assistant – East Perth WA Public School Jobs – WA State Education Jobs. Fixed term 6‑month full‑time position, with possibility of extension or permanency commencing ASAP. Role Overview We are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and executive support to the Executive Director in a dynamic and fast‑paced environment. Key Responsibilities Coordinate formal correspondence, briefing notes, and ministerial responses. Schedule appointments, manage enquiries, and track correspondence. Maintain reporting data sets and manage travel and accommodation arrangements. Oversee the Executive Director’s budget, including payments, corporate card reconciliations, and travel expenditure. Provide financial management practices and uphold high‑level administration standards. Engage with senior staff across the department and agencies, including the Minister’s Office. Remain attentive to detail and adapt to competing deadlines. Desired Experience Experience with HP TRIM or similar records‑management software. Proficiency in Microsoft 365 suite, including Teams. Strong interpersonal and communication skills. Ability to solve problems and manage competing priorities. Professional Benefits Flexible working arrangements – work from home, flexible hours, part‑time options. Generous leave entitlements: annual, personal, long service, and parental leave. Professional development opportunities and study leave or assistance. Access to salary packaging (as per relevant industrial instruments). Convenient public transport access – Claisebrook train station and Yellow Cat bus service. Parking via CPP locations within walking distance. Equity, Diversity and Inclusion We are committed to an inclusive and culturally responsive workforce that reflects the diversity of the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islander peoples, young people, people of diverse sexual orientations and genders, people with disability, and people from culturally and linguistically diverse backgrounds. Eligibility Must be an Australian or New Zealand citizen, permanent resident, or have a valid visa with relevant work rights for the term of the appointment. Consent to a Nationally Coordinated Criminal History Check and obtain a Screening Clearance Number before starting. More information on eligibility is available on our website or in the attached Job Description Form (JDF). Application Instructions Step 1: Apply for the job by completing the online application form, providing details of two work‑related referees (preferably one who is your current line manager). Step 2: Attach required documents: A CV of up to 3 pages outlining your employment history, qualifications and professional learning summary relevant to this position. A 3‑page statement addressing the selection criteria as outlined in the attached JDF, demonstrating relevant outcomes. Demonstrated knowledge and experience in high‑level administration support services. Ability to provide executive support to senior managers. Sound financial management skills: interpret, report, and apply financial practices and procedures. Research, conceptual, analytical and problem‑solving skills; initiative to identify priorities and meet conflicting timelines. We will assess criteria 2 and 3 at the interview. Please disclose any use of Artificial Intelligence in document preparation. Attach documents before applying. Applications close at 4:30pm (AWST) on Monday 8 December. Late applications will not be accepted. Contact For more information, contact Milanna Heberle, Executive Director. Recruitment Process Applicants assessed as suitable may be considered for similar vacancies that arise within the next 12 months. This includes circumstances where this position becomes vacant should the successful applicant decline or vacate the advertised position. The Department applies a four‑day breach period to this selection process. Advertised Vacancy Number DOE #J-18808-Ljbffr