Facilities Coordinator
Vor 4 Tagen
Join to apply for the Facilities Coordinator role at Avant Mutual About the Role This position is part of a national team that supports three key areas: Reception/Concierge, Facilities, and Procurement administration. Your primary responsibility will be providing exceptional Concierge and Reception services at Avant’s Melbourne office, ensuring a welcoming and professional experience for all visitors and staff. As a member of the Facilities team, you will also contribute to maintaining safe, functional, and inspiring workspaces across Avant’s offices, including both the Melbourne CBD office and the Box Hill office. This includes assisting with facilities coordination and administrative tasks to support smooth day‑to‑day operations. Given the client‑facing nature of this role, professional business attire is required at all times. Key Accountabilities Provide friendly and efficient customer service to all stakeholders through timely written and verbal communication in response to facilities requests and queries. Coordinate the provision of planned and reactive maintenance services including, but not limited to, air conditioning, security, lighting, power, plumbing, and other facilities management services. Perform day‑to‑day facilities operations, including coordinating office repairs, managing cleaning services, monitoring building access systems, and ensuring meeting rooms and common areas are well‑maintained and presentable. Manage assets and maintain a strong focus on WH&S for facilities operational infrastructure. Ensure all contractors comply with WH&S requirements and hold valid Public Liability insurance. Support fire warden training and other first response responsibilities. Positively promote facilities management‑related activities and ensure all tasks align with internal policies. Continuously review and accurately document processes, aiming for best practice and ongoing improvement. Apply commercial acumen and procurement best practices when sourcing and managing external facilities service providers. To Be Successful, You Will Have Previous experience in workplace facilities and reception management Strong organisational skills The ability to influence constructively and work collaboratively A team‑focused mindset Sound financial and commercial understanding High attention to detail A practical, hands‑on approach Ability to quickly learn and adapt to new software platforms Equal Opportunity Employer Avant supports doctors so they can serve Australia's diverse communities. Having diversity in our workforce brings valuable perspectives and strengthens our ability to support healthcare professionals. We therefore welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people from culturally diverse communities, LGBTQIA+ individuals, people with disabilities, and those with caring responsibilities. Our inclusive workplace is somewhere everyone can succeed. Ready to join us? If you're passionate about supporting Australia's healthcare professionals, we'd love to hear from you. If you require any adjustments during the recruitment process, please don't hesitate to contact us at Seniority level Not Applicable Employment type Full‑time Job function Management and Manufacturing Industries Insurance #J-18808-Ljbffr
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City of Melbourne, Österreich City Facilities Management VollzeitA leading facilities management company in Melbourne is seeking an experienced Facilities Coordinator to oversee maintenance operations across multiple sites. The ideal candidate will have proven experience in facilities management, strong leadership skills, and a commitment to compliance with safety regulations. This role offers a competitive salary, a...
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Facilities Coordinator
vor 3 Wochen
City of Melbourne, Österreich City Facilities Management VollzeitCity FM Australia is a Global leader in Facilities Management, Engineering, Construction and Energy solutions. We are committed to supporting our team and ensuring safe & reliable services to our partner - GenU. The Opportunity: Are you an experienced Facilities Coordinator looking for an opportunity to make a real impact? We are seeking a proactive...
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Facilities and Cleaning Coordinator
vor 4 Wochen
City of Melbourne, Österreich City Facilities Management Australia VollzeitJoin to apply for the Facilities and Cleaning Coordinator role at City Facilities Management Australia. WHY CITY? City FM is a rapidly growing global leader in Facilities Management. In Australia, we stand as one of the largest privately owned companies in our field. Since 2009, we've been delivering top‑notch facilities management, engineering, and...
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Facilities Coordinator
vor 1 Woche
City of Melbourne, Österreich ROBERT WALTERS AUSTRALIA VollzeitJoin a leading property management organisation in Melbourne as a Facilities Coordinator, where you'll ensure seamless operations across a diverse portfolio of properties. From managing building systems and contractor relationships to ensuring compliance and tenant satisfaction, this role offers the chance to make a tangible impact. With competitive pay,...
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Facilities Coordinator
vor 2 Wochen
City of Melbourne, Österreich CBRE Asia Pacific VollzeitFacilities Coordinator Join to apply for the Facilities Coordinator role at CBRE Asia Pacific. Location: Melbourne, Victoria, Australia. Key Responsibilities Act as the main point of contact for tenant facility issues. Communicate maintenance updates to Property Managers and tenants. Coordinate routine and preventative maintenance of building systems. Manage...
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Facilities Coordinator
vor 2 Wochen
City of Melbourne, Österreich JLL VollzeitJoin to apply for the Facilities Coordinator role at JLL What This Job Involves The Facilities Coordinator position will work with the Facility Management team to handle routine facility related operations, including creating, managing, and verifying work orders, managing and clearing work order flags, and managing and coordinating with maintenance...
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Facilities & Reception Coordinator
Vor 4 Tagen
City of Melbourne, Österreich Avant Mutual VollzeitA national healthcare support organization in Melbourne seeks a Facilities Coordinator to provide exceptional Concierge and Reception services. This role involves coordinating facilities management services, ensuring a welcoming environment, and maintaining operational infrastructure. Ideal candidates will have prior experience in workplace facilities...
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Facilities Coordinator
vor 3 Wochen
City of Melbourne, Österreich CBRE Group, Inc. VollzeitFacilities CoordinatorJob ID Posted15-Oct-2025Service lineAdvisory SegmentRole typeFull-timeAreas of InterestAdministrative, Facilities Management, Property ManagementLocation(s)Melbourne - Victoria - Australia**Join a Global Leader in Property – Winner Agency of the Year****Collaborative team with future career development opportunities****Melbourne |...
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Facilities Coordinator
vor 3 Wochen
City of Melbourne, Österreich CBRE Asia Pacific VollzeitJoin to apply for the Facilities Coordinator role at CBRE Asia Pacific About The Role As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are completed. This role is part of the Facilities Management functional area, supporting Property Managers with repairs, investment plans,...
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Facilities & Operations Coordinator
Vor 6 Tagen
City of Melbourne, Österreich CBRE Asia Pacific VollzeitA global leader in Real Estate is seeking a Facilities Coordinator based in Melbourne, Australia, to support the Facilities Management team. This role focuses on ensuring smooth operations regarding building maintenance, safety compliance, and tenant satisfaction. Ideal candidates will have administrative experience, strong organizational and communication...
