Project Coordinator

Overview Join to apply for the Project Coordinator role at Allens . You'll be part of our Information Technology Projects team. This team supports strategic and business-as-usual initiatives across the firm, ensuring projects are delivered efficiently and aligned with governance frameworks. Responsibilities Coordinate and track multiple concurrent projects using project tools (Jira, MS Project), ensuring tasks are accurately scoped, assigned, and updated. Monitor progress, refine the backlog, and flag blockers or delays. Own, schedule and facilitate meetings via MS Teams, including stand-ups, retrospectives, and stakeholder updates. Take and circulate minutes, action items, and maintain clear communication across project teams. Prepare and maintain project documentation and track key metrics including budget and resource utilization (e.g., status reports, RAID registers, resource allocation, timeline tracking). Support governance and compliance activities, including audit readiness and onboarding of new team members. Act as a first point of contact for troubleshooting project tools, provide guidance to team members, and help standardise templates and workflows across projects. Contract Type and Work Arrangement This is a 12-month contract opportunity. Hybrid working (60% in the office) is how we work; however flexibility is available. We would be happy to discuss what arrangements would work best for you. About You / Qualifications Experience in project coordination or support roles on technology projects, with experience in Jira, MS Project and Teams highly desirable. Strong organisational and communication skills, with the ability to manage multiple priorities and stakeholders. Demonstrated initiative in program scheduling, risk identification and reporting, including backlog refinement and project reporting. Solutions-focused, hands-on, detail-oriented, and adaptable. A desire to learn, grow, network, and mentor others. Your Development In joining Allens, you will receive learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and encouraged to grow. We foster greatness and will coach and support you to meet your goals and aspirations. Our Perks Financial: market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program. Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families. Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and equipment to support working from home. Leave: ability to purchase additional annual leave. Recognition: team-based recognition including social activities and contribution-based recognition activities, and annual Allens Values Awards to nominate and recognise the contributions of our people. How to apply We'd love to hear from you—please click "apply now". For more information visit "This is Allens" or listen to our Allens Confidential podcast to hear real stories from real people about life at Allens. Our culture celebrates diverse backgrounds. If you require adjustments to participate in the application process, please contact We encourage applicants from all backgrounds. If your past experience doesn't align, please express your interest by emailing Job Details Seniority level: Entry level Employment type: Full-time Job function: Other Industry: Law Practice Referrals increase your chances of interviewing at Allens by 2x Get notified about new Project Coordinator jobs in Melbourne, Victoria, Australia. We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr