Office & Administrative Assistant

vor 2 Wochen

Wien, Österreich Software Spinner GmbH Vollzeit

**Your mission**:
Imagine a world where tax preparation is seamless and stress-free for expatriates. That's the future we envision. To turn this vision into reality, we seek exceptional individuals like you to join our team. We value creative thinkers, proactive doers, and innovative problem-solvers who embrace challenges and thrive in a diverse and ever-evolving environment. At MyExpatTaxes, we foster a culture of collaboration, self-initiative, and continuous learning. We encourage you to think outside the box, leverage data-driven insights, experiment with new ideas, and contribute your unique perspective. We are looking for an Office/Administrative Assistant (m/w/d) to perform a variety of administrative and clerical tasks. Please note this is a junior level role.

Job responsibilities:

- General accounts receivable and accounts payable (eg, receipt matching and invoice uploads)
- Manage the monthly reconciliation & payroll report (eg hunt down missing receipts)
- Liase with external accountants
- Maintain proper filing system, digital and physical
- Make sure the office is well-stocked with supplies and sort the incoming mail and packages
- Inventory of supplies (coffee/bathroom/cleaning) and equipment
- Water plants and tidy as needed
- Monitor office systems & repairs as needed
- Manage locks/access to office, including generating new passes for new employees
- Administrative help as needed for the People Operations team
- Assist with the organization of team lunches, dinners and other events
- Support with personal data administration (e.g., creation of personnel files, data maintenance, etc. within the HR tool).

**Your profile**:
As an all-rounder: when it comes to communication, you exchange ideas with colleagues from a wide variety of departments. You are good at dealing with many tasks at the same time and prioritizing them correctly. You have a pronounced affinity for numbers, quick comprehension, operational readiness and out-of-the box thinking. You enjoy identifying and designing accounting processes and are happy to look for optimization options. Your start date would be January or February 2024.

Hard requirements:

- English B1 minimum (company language is English)
- German B1 minimum (communication with external accountants)
- Willingness to learn new things
- Strong communication skills
- You are used to taking responsibility and doing things independently
- You can deal with quickly understanding processes and appropriating a meaningful workflow
- Attention to detail
- Located in Vienna or willingness to relocate
- Ability to work from our 10th district office at minimum 3 days a week

**Why us?**:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, or age. We respect that family always comes first and you will find us willing to accommodate your schedule. We care for our employees and for our customers.

Our core values revolve around delivering freedom and responsibility to our team members. We provide a supportive work environment where you have the autonomy to shape your role and make a meaningful impact. There is no one-size-fits-all approach here. We value your expertise and encourage you to bring your flair. Join us at MyExpatTaxes, and together, we can revolutionize the way expatriates navigate their tax obligations while embracing the exciting opportunities of living abroad. Learn more about our services and join our passionate team today.

We offer you a competitive compensation plus these benefits:

- Flexible working hours (Flexitime) and the freedom to regularly work from home or our great office
- Free snacks and beverages in the office
- Regular team events
- A modern office environment which fits our innovative mindset and enables us to collaborate with our diverse team
- Mental health counselling and tips from NiloHealth
- Monthly Wellness Budget
- Home Office set up budget
- 25 vacation days annually, plus local holidays
- Additional day off for your birthday

Following the guidelines of the Austrian collective bargaining agreement for IT (AT, Entry Level), we offer a minumum monthly gross salary of €2,223-. Depending on your experience and credentials we are willing to overpay and our expected range is €2300-€2600. This position is open to part-time employment (30 hours and above) as well.

**About us**:
MyExpatTaxes, a project of Software Spinner GmbH, is a global software company established to provide comprehensive tax solutions for Americans residing outside the United States. Since our inception, we have assembled a diverse team of tax professionals, developers, service employees, and marketers from around the world who are passionate about simplifying the complex tax process for Americans living and working abroad. Headquartered in the world’s “Most Liveable City” of Vienna, Austria, with satellite employees across contin

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