Executive Assistant

Are you ready to shape the future of energy?

Blockbase is an energy transition technology company that helps prevent blackouts and heating homes with clean energy.

We are a young international company headquartered in Vienna, with subsidiaries in Sweden and Hong Kong.

As a skilled Executive Assistant, you will play a critical role in ensuring the smooth functioning of the CEO's office by efficiently handling a wide range of administrative tasks. Your exceptional organizational and communication skills will be instrumental in increasing the CEO's productivity and overall effectiveness.

**Responsibilities and Duties**:

- Strategic Support: Collaborate closely with the CEO on strategic initiatives, providing valuable insights and analysis. Assist in researching and gathering information to support data-driven decision-making.
- Project Management Tasks: Take ownership of key projects from inception to completion, coordinating with various departments and stakeholders to ensure timely execution and delivery of results.
- Meeting Minutes: Attend meetings with the CEO and other stakeholders and take detailed minutes. Summarize key discussion points, action items, and follow-up tasks to aid in efficient decision-making and communication.
- Presentation Development: Utilize your creative and technical skills to assist in drafting presentations for various business needs. Ensure presentations are visually appealing and align with the CEO’s requirements.
- Business Travel Organization: Coordinate all business travel arrangements for the CEO, including flight bookings, hotel accommodations, transportation, and itineraries. Ensure all travel plans are seamless and well-organized.
- Calendar Management: Efficiently manage the CEO's calendar, prioritizing strategic meetings and commitments. Proactively handle scheduling conflicts, allowing the CEO to focus on strategic priorities.
- Phone Management: Act as the first point of contact for all incoming calls, skillfully screening and prioritizing them based on strategic importance. Respond to inquiries when appropriate, or provide comprehensive notes for follow-up.

**Requirements**:

- Language Skills: Fluent in both German and English, possessing excellent verbal and written communication abilities in both languages.
- Advanced MS Office Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to create, edit, and format documents, spreadsheets, and presentations.
- Tech-Savvy: Comfortable with technology and able to quickly adapt to new software and tools.
- Experience: A minimum of 4 years of experience as an Executive Assistant or in a similar administrative support role, preferably within a fast-paced corporate environment, with demonstrated exposure to strategic projects.
- Time Management: Demonstrated ability to prioritize tasks, handle multiple responsibilities simultaneously, and meet deadlines.
- Professionalism: Possess a high level of discretion, confidentiality, and professionalism while dealing with sensitive information.
- Proactive and Detail-Oriented: Take initiative, anticipate the CEO’s needs, and pay meticulous attention to details.
- Teaching Aptitude: Willingness to guide and teach the CEO about time-efficient work methods and productivity enhancement techniques

**Benefits**
- Competitive compensation: We value your expertise and commitment. You'll receive an attractive compensation package that reflects your skills and contributions.
- Flat hierarchies: Experience a refreshing working culture with flat hierarchies and fast decision-making. Your ideas and input are valued and have a direct impact on the growth of our business.
- Creative work environment: Join a team that encourages creativity and innovation. You'll have the freedom to explore new ideas and approaches while contributing to the success of our global business.
- Opportunities for impact: You'll play a key role in shaping the future of our business. Seize the chance to be part of the decision-making process and contribute to our development.
- Trustful working environment: We believe in trust and respect. Enjoy a trusting and open working environment where your contributions are valued and recognized.
- Work-life balance: We care about your wellbeing. Benefit from flexible working hours and a supportive work environment that emphasizes work-life balance.
- Modern office: You will work in a beautiful designer office located right next to Vienna Central Station, providing a pleasant and inspiring atmosphere for your daily tasks.
- Lunch Allowance: Enjoy a monthly restaurant allowance of €160 via Sodexo to treat yourself to delicious dining experiences.
- Gym membership: Stay fit and healthy with a gym membership at John Harris Hauptbahnhof.