Procurement Officer(P2)

vor 1 Tag

Wien, Österreich International Atomic Energy Agency Vollzeit

Procurement Officer(P2) - (2024/0705 (018705))

Organization: MTPS-Office of Procurement Services

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2025-01-13, 7:06:42 AM

Closing Date: 2025-02-03, 4:59:00 PM

Duration in Months: 36

Contract Type: Fixed Term - Regular

Probation Period: 1 Year

Full Competitive Recruitment: Yes

Organizational Setting

The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

The Office of Procurement Services procures goods and services with over 180M Euros per year, a third of which is for delivery to counterparts in Member States, and the remainder is for delivery to the IAEA's Headquarters in Vienna, and its offices and laboratories. The Division procures, among others, specialized construction services, specialized equipment for use in the wide range of areas related to nuclear and radioactive technologies, activities and material, including medical area, as well as various laboratory supplies and analytical instruments.

Main Purpose

Reporting to the Team Leader, the Procurement Officer is responsible for the procurement of a variety of commercially available goods and services.

Role

The Procurement Officer is a contracting authority within delegated limits and negotiation authority. Specifically, he/she is:
a Specialist in the procurement of a specific range of commodities and services;
an agent promoting the principles of best value for money at all stages of the procurement cycle; and

an analyst reviewing existing policy, processes and procedures and recommending improvements.

Functions / Key Results Expected

Research and analyse the market, demand, stakeholders, and requirements and propose procurement approach.

Prepare routine procurement plans, initiate and follow through on procurement projects.

Prepare and issue tenders and contracts for goods, equipment and services.

Guide evaluation committee members through the tender process.

Document results in a procurement plan for approval by management and exercise signatory authority for procurements up to Euro 80 000.

Award and manage the contract during the post-award period by monitoring completion timelines and approved contracted budget, ensuring key performance indicators are documented and tracked.

Meet with vendors to discuss performance issues that may have occurred.

Keep abreast of best practices and make recommendations for continuous policy, systems and process improvements.

Competencies and Expertise

**Core Competencies**(Competency Framework)

**Name**

**Definition**
- Communication
- Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
- Planning and Organizing
- Plans and organizes his/her own work in support of achieving the team or Section’s priorities. Takes into account potential changes and proposes contingency plans.
- Achieving Results
- Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division’s programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
- Teamwork
- Actively contributes to achieving team results. Supports team decisions.

**Functional Competencies**

**Name**

**Definition**
- Commitment to continuous process improvement
- Partnership building
- Develops and maintains partnerships needed for his/her work. Establishes and nurtures positive relations with partners and stakeholders.
- Persuasion and influencing
- Expresses ideas and suggestions in a clear manner and demonstrates the ability to successfully persuade and influence others.

**Required Expertise**

**Function**

**Name**

**Expertise Description**
- Administrative Support
- Data Management
- Ability to analyze information, identify critical elements, assess consequences of different courses of action and draw logical conclusions.
- Administrative Support
- Guidance and Training
- Ability to actively share knowledge and information with others and adopt a learning approach towards work through training, mentoring or networking.
- Procurement Services
- Oracle Procurement
- Familiarity using Oracle Procurement/iProc will be an asset.
- Procurement Services
- Procurement
- Ability to be open to new ideas, understand the need for change, and adapt accordingly. Ability to identify and propose solutions to challenge

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