Procurement Officer

Vor 2 Tagen

Wien, Österreich United Nations Vollzeit

This position is located in the Procurement Unit (PU), General Support Section (GSS), Division of Management (DM), United Nations Office of Vienna (UNOV). The incumbent will work under the direct supervision and overall guidance of the Chief of the Procurement Unit.

**Responsibilities**:
Within assigned authority, the Procurement Officer will be responsible for the following specific duties:

- Plan, develop and manage all procurement and contractual aspects of projects of significant complexity related to worldwide procurement (mainly in Spanish and Arabic speaking regions) of diverse services and commodities (e.g. information technology, electronic equipment and instruments, vehicles, medicines, foodstuffs, building maintenance materials, office supplies, construction, furniture, etc.), taking into account local economic and other conditions.
- Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stage of the procurement cycle.
- In close coordination with the Chief, PU, manage procurement operations in one or more Field Offices of the United Nations Office on Drugs and Crime (UNODC), with a focus on Spanish and Arabic speaking countries. This will involve supervision and oversight of the procurement processes in those Field Office(s) and the provision of necessary support, guidance and capacity building. Provide substantive input in ensuring that all local, state, and national building codes and regulations and safety precautions are followed.
- Prepare/oversee preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations.
- Formulate strategies and design innovative solutions to resolve issues/conflicts for complex procurement projects.
- Establish and maintain work programme and schedule for ongoing contracts and newly-planned ones.
- Participate in negotiations with senior supplier representatives; sign procurement orders up to the authorized limit, and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official.
- Conduct market research to keep abreast of market developments; research and analyze statistical data and market reports on the world commodity situation, production patterns and availability of good and services.
- Identify new technologies, and products/services, evaluate and recommend potential supply sources and participate in the incorporation of research results into the procurement programme. Ensure products/services provided are in compliance with relevant building and safety codes.
- Oversee adherence to contractual agreements, recommend amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.
- Prepare a variety of procurement-related documents, contracts, communications, guidelines, instructions, etc.
- Develop and deliver procurement related training to a wide audience (mainly in Spanish and Arabic speaking regions), including project team, buyers and managers. Offer coaching and guidance on procurement related matters.
- Analyze and evaluate procurement requests and ensure appropriateness of technical specifications.
- Develop procurement templates and prepare standard operating procedure as appropriate.
- Monitor and manage all auditing of procurement activities ensuring recommendations are responded to appropriately and are in conformity with compliance rules.
- Lead the development of various internal procurement dashboards and monitor various KPIs for compliance purpose.
- Provide guidance to, and may supervise, new/junior staff.
- Frequent travel on mission to support clients, as required.
- Perform other work related duties, as required.

Competencies
- Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education
Advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law, construction management or a related field is required.

A first-level univer

  • Procurement Officer(P2)

    vor 24 Stunden

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Procurement Officer(P2) - (2024/0705 (018705)) Organization: MTPS-Office of Procurement Services Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2025-01-13, 7:06:42 AM Closing Date: 2025-02-03, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Procurement Officer(P1)

    vor 24 Stunden

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Procurement Officer(P1) - (2024/0704 (018768)) Organization: MTPS-Office of Procurement Services Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2025-01-13, 6:38:25 AM Closing Date: 2025-02-03, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...

  • Procurement Officer

    vor 2 Wochen

    Wien, Österreich OSCE Vollzeit

    **Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities,...

  • Associate Procurement Officer

    vor 1 Woche

    Wien, Österreich OSCE Vollzeit

    **Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities,...

  • Associate Procurement Officer

    Vor 3 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Procurement Unit (PU), General Support Section (GSS), Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent reports to the Chief of the Unit. **Responsibilities**: Within delegated authority, the Associate Procurement Officer will be responsible for the following specific duties: - Plan...

  • Office Assistant

    vor 3 Monaten

    Wien, Österreich International Atomic Energy Agency Vollzeit

    Office Assistant (Satellite Imagery Procurement)(G4) - (2024/0568 (248996)) Organization: SGIM-State Infrastructure Analysis Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-09, 2:12:34 AM Closing Date: 2024-10-30, 5:59:00 PM Duration in Months: 24 Contract Type: Fixed Term - Extrabudgetary Probation Period: 1...

  • Procurement and Contracting Officer

    Vor 2 Tagen

    Wien, Österreich OSCE Vollzeit

    **Background**: The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence - and security-building measures, human rights, combating human trafficking, national minorities,...

  • Procurement Assistant

    vor 4 Monaten

    Wien, Österreich United Nations Vollzeit

    Org. Setting and Reporting - Responsibilities - Within limits of the assigned authority, the Procurement Assistant will be responsible for the following specific duties: - Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance to requisitioners in preparing scope of work and...

  • Procurement Specialist

    vor 4 Monaten

    Wien, Österreich IMI Precision Engineering Vollzeit

    **Area** Procurement **Work type** Full Time **Experience** Professionals **Reference** ICE-581162 **Location** Vienna, Austria **Overview**: **Summary** The procurement team is responsible for the full intercompany purchasing process and project purchasing process acc. defined purchasing strategy, indirect spend purchasing, monitoring project...

  • Software Procurement Specialist

    vor 2 Wochen

    Wien, Österreich Raiffeisen Bank International AG Vollzeit

    At Raiffeisen Bank International AG, we're seeking a skilled Software Procurement Specialist to join our RBI Procurement Category Management team.About the RoleAs a key member of our team, you'll support the Head Office Category Managers in implementing procurement strategies, managing vendors and contracts. Your mission will be to negotiate contracts with...

  • Procurement Excellence Intern

    vor 7 Monaten

    Wien, Österreich Constantia Flexibles International GmbH Vollzeit

    **Procurement Excellence Intern**: **Duties & Responsibilities**: As **Procurement Excellence Intern** you are part of the Procurement Excellence Team and support them in all relevant supplier management processes. This role reports directly into the Head of Procurement Excellence for Group Procurement and is located at Rivergate, our Headquarter in Vienna...

  • Procurement Assistant

    vor 4 Monaten

    Wien, Österreich United Nations Vollzeit

    **Job Opening** **Job Opening ID**: 242698 **Job Network** : Logistics, Transportation and Supply Chain **Job Family** : Procurement **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : VIENNA **Department/Office** : United Nations Office at Vienna **Date Posted** : Sep 2, 2024 **Deadline** : Oct 2, 2024 **Org....

  • Procurement Specialist

    vor 7 Monaten

    Wien, Österreich IMI Vollzeit

    **Summary** The procurement team is responsible for the full intercompany purchasing process and project purchasing process acc. defined purchasing strategy, indirect spend purchasing, monitoring project costs, gross margin (GM) development, sales support with cost information and input for CMD´s. Further on the procurement department handle CCI AT stock...

  • Group Procurement Assistant

    vor 7 Monaten

    Wien, Österreich Constantia Flexibles Vollzeit

    **Your duties & responsibilities**: The position is an essential part of our Group Procurement Team, having the goal to support both the Executive Vice President (EVP) Group Procurement and the Team with the ongoing daily business and tasks. Among the main responsibilities, one can find: **Personal Assistant to the EVP Group Procurement** - General personal...

  • Procurement Assistant

    Vor 2 Tagen

    Wien, Österreich United Nations Vollzeit

    This position is located in the Procurement Unit (PU), General Support Section (GSS), Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent will work under the direct supervision of the Chief of the Procurement Unit (PU) and the overall guidance of the Chief, General Support Section (GSS). **Responsibilities**: Within assigned...

  • Senior Procurement Assistant

    vor 2 Monaten

    Wien, Österreich United Nations Vollzeit

    Org. Setting and Reporting - Responsibilities - Within limits of the assigned authority, the Procurement Assistant will be responsible for the following duties: - Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance to requisitioners in preparing scope of work and specifications of...

  • Procurement Expert

    vor 3 Wochen

    Wien, Österreich American Embassy Vollzeit

    We are seeking a highly skilled Procurement Expert to join our team at the American Embassy in Austria's General Services Office.Job DescriptionThe successful candidate will serve as one of two Contracting Specialists, responsible for negotiating and preparing formal solicitations and contracts for various acquisitions. This role involves direct...

  • Procurement Manager

    vor 2 Monaten

    Wien, Österreich Gleeds Vollzeit

    **About The Role**: **About this opportunity** As a part of the Procurement team assigned to the data centre construction project, you will support a full range of related services. **Responsibilities include but are not limited to**: - Services and OFCI equipment procurement & contracting strategy development - Strategic Sourcing - Development of pricing...

  • Intern Procurement Digitalization

    Vor 2 Tagen

    Wien, Österreich Wienerberger AG Vollzeit

    Working at Wienerberger brings exciting new challenges everyday. We are looking for people who embody our values and want to forge new paths with us. Our clear vision: to improve quality of life using high quality building materials and infrastructural solutions all around the world. Join us and become part of an internationally successful company. Take the...

  • Team Assistant

    Vor 6 Tagen

    Wien, Österreich The United Nations Industrial Development Organization (UNIDO) Vollzeit

    Requisition ID**:1837** Grade**:SB2 - Local support** Country**:Austria** Duty Station**:Vienna** Category**:Local Support Personnel** Type of Job Posting**:Internal and External** Employment Type**:NonStaff-Regular** Contract Duration**:6 months (with possibility of extension)** Application deadline**:01-Mar-23** **Vacancy Announcement** TEMPORARY...