Procurement Assistant
Vor 2 Tagen
This position is located in the Procurement Unit (PU), General Support Section (GSS), Division for Management (DM), United Nations Office at Vienna (UNOV). The incumbent will work under the direct supervision of the Chief of the Procurement Unit (PU) and the overall guidance of the Chief, General Support Section (GSS).
**Responsibilities**:
Within assigned authority, the incumbent will be responsible for a wide range of office support and administrative functions. The incumbent will be responsible for the following specific duties:
- Provide procurement, logístical and administrative support to the Unit in the acquisition of a wide variety of goods and services.
- Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
- Assist in drafting and preparing official documents including bid evaluations.
- Assist relevant officers in the processing of more complex, higher value purchasing operations. Coordinate distribution of pertinent documents to concerned parties, ensure appropriate follow-up action, etc.
- Assist in the preparation of presentation materials using appropriate technology/software.
- Maintain files (both paper and electronic) and databases for the work unit.
- Draft routine correspondence.
- Develop and maintain in-house online tools using MS. PowerApp and SharePoint to support the work of the unit.
- Assist the Unit with coordination effort in handling the implementation of the Supply Chain Planning Tools (SCPT) by serving as Price Planner and training focal point on SCPT.
- Carry out the maintenance of the client support portal by updating relevant content of the website.
- Assist in the preparation of training materials and in the delivery of training to stakeholders.
- Handle all Procurement Acquisition Plan related activities.
- Perform other work-related duties as assigned.
Competencies
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from the clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Education
High school diploma or equivalent is required.
Job - Specific Qualification
Having passed the Administrative Support Assessment Test in English at the United Nations headquarters, ECA, ESCA, UNOG, UNOV, ICTR or ICTY may be accepted in lieu of the GGST.
Work Experience
A minimum of three years of experience in procurement, administrative services and general office support or related area is required.
Work experience with an Enterprise Resource Planning (ERP) system is required.
Work experience with SAP/Umoja is desirable.
Experience working in an international organization is desirable.
Experience in developing or maintaining online tools using MS PowerApp and SharePoint is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required Knowledge of another official United Nations language is an advantage.
Assessment
Special Notice
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity.
All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect.
United Nations Considerations
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clic
-
Group Procurement Assistant
vor 7 Monaten
Wien, Österreich Constantia Flexibles Vollzeit**Your duties & responsibilities**: The position is an essential part of our Group Procurement Team, having the goal to support both the Executive Vice President (EVP) Group Procurement and the Team with the ongoing daily business and tasks. Among the main responsibilities, one can find: **Personal Assistant to the EVP Group Procurement** - General personal...
-
Procurement Assistant
vor 4 Monaten
Wien, Österreich United Nations VollzeitOrg. Setting and Reporting - Responsibilities - Within limits of the assigned authority, the Procurement Assistant will be responsible for the following specific duties: - Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance to requisitioners in preparing scope of work and...
-
Office Assistant
vor 3 Monaten
Wien, Österreich International Atomic Energy Agency VollzeitOffice Assistant (Satellite Imagery Procurement)(G4) - (2024/0568 (248996)) Organization: SGIM-State Infrastructure Analysis Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-10-09, 2:12:34 AM Closing Date: 2024-10-30, 5:59:00 PM Duration in Months: 24 Contract Type: Fixed Term - Extrabudgetary Probation Period: 1...
-
Senior Procurement Assistant
vor 2 Wochen
Wien, Österreich OSCE Vollzeit**Background**: Please note that this position is extra-budgetary (ExB) funded and a contract will be issued for the duration of 24 months and may be further extended beyond depending on funding availability. The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore...
-
Senior Procurement Assistant
vor 2 Monaten
Wien, Österreich United Nations VollzeitOrg. Setting and Reporting - Responsibilities - Within limits of the assigned authority, the Procurement Assistant will be responsible for the following duties: - Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance to requisitioners in preparing scope of work and specifications of...
-
Assistant to Director Procurement
vor 2 Wochen
Wien, Österreich, Österreich MM Group VollzeitAssistant to Director Procurement (m/w/d) Vienna Jetzt bewerben ID Stellenanforderung: 1642 MM Service GmbH Our heart beats for talents - be one of them! Zur Verstärkung unseres motivierten und internationalen Packaging Procurement Teams an unserem Standort in Wien, Österreich oder in Heidenheim, Deutschland suchen wir eine:n leidenschaftliche:n...
-
Procurement Assistant
vor 4 Monaten
Wien, Österreich United Nations Vollzeit**Job Opening** **Job Opening ID**: 242698 **Job Network** : Logistics, Transportation and Supply Chain **Job Family** : Procurement **Category and Level** : General Service and Related Categories, G-6 **Duty Station** : VIENNA **Department/Office** : United Nations Office at Vienna **Date Posted** : Sep 2, 2024 **Deadline** : Oct 2, 2024 **Org....
-
Sales and Procurement Assistant
vor 2 Wochen
Wien 22. Bezirk (Donaustadt), W, Österreich Münzer Bioindustrie GmbH VollzeitAn unserem Standort in **1220 Wien** liefern wir als größter zentraleuropäischer Biodieselhersteller, mit der Verwertung von Altspeisefetten und Pflanzenölen, einen nachhaltigen Beitrag zur Eindämmung der Klimaveränderung. Aufgrund unseres stetigen Wachstums verstärken wir unsere Ein - und Verkaufsabteilung um eine/n **Sales and Procurement...
-
Team Assistant
Vor 6 Tagen
Wien, Österreich The United Nations Industrial Development Organization (UNIDO) VollzeitRequisition ID**:1837** Grade**:SB2 - Local support** Country**:Austria** Duty Station**:Vienna** Category**:Local Support Personnel** Type of Job Posting**:Internal and External** Employment Type**:NonStaff-Regular** Contract Duration**:6 months (with possibility of extension)** Application deadline**:01-Mar-23** **Vacancy Announcement** TEMPORARY...
-
Procurement Assistant
vor 3 Monaten
Wien, Österreich emarsys eMarketing Systems VollzeitIn this position you will coordinate procurement activities, select, evaluate the performance of and negotiate with suppliers seeking maximum value for the company for money, relationship and performance management of suppliers through time and cost agreements. **YOUR AREA OF RESPONSIBILITIES** - Responsible to source, negotiate and purchase materials from...
-
Wien, Österreich MM Group VollzeitBeschreibung des Arbeitsplatzes: Prozessgestaltung und Abstimmung">Mit unserem Director Packaging Procurement Jochen Kalb arbeiten Sie eng zusammen und unterstützen bei der Umsetzung internationaler Projekte. Dies beinhaltet die Durchführung von Regelmäßigen Statusüberprüfungen, die Priorisierung relevanter Aufgaben und den Austausch wertvoller...
-
Junior Procurement Assistant
vor 3 Monaten
Wien, Österreich emarsys eMarketing Systems Vollzeit**YOUR AREA OF RESPONSIBILITIES** - Source, negotiate and purchase materials from both local and overseas vendors and select the best suppliers - Evaluate vendors´ quotation to ensure that they are in line with specifications required for the project - Be in charge of daily operational purchasing needs such as issuing and following up on and negotiating...
-
Procurement Analyst
vor 2 Wochen
Wien, Österreich Mondi VollzeitGrow - A world of opportunities available at home and abroad - We offer you the development opportunities that you need to flourish throughout your career - Great performance is rewarded Create - Be part of our vision to contribute to a better world - Work in a high-tech digitally enabled environment - Work on challenging projects Inspire - Contribute to...
-
Key Account Manager
Vor 3 Tagen
Wien, Österreich Accor HQ Vollzeit**Key Account Manager - ASTORE (A Procurement Service Powered By Accor)** Our ASTORE-team is looking for a strong Key Account Manager for Austria. Accor Purchasing Solutions acts as service provider and -partner to Accor hotels and -brands across the region. Becoming part of a multicultural team spread across Northern Europe, your job will be to grow the...
-
Team Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the Independent Evaluation Section (IES), Office of the Executive Director (OED), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the direct supervision of the Evaluation and Research Assistant and overall guidance by the Deputy Chief and the Chief of the Section. **Responsibilities**: Within...
-
Program Assistant
vor 4 Monaten
Wien, Österreich IFC Systems Corporation Vollzeit**Program Assistant** **Job #**: - req29513**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: - German**Closing Date**: - 10/9/2024...
-
Program Assistant
vor 4 Monaten
Wien, Österreich World Bank Group Vollzeit**Job #**: - req29513**Organization**: - World Bank**Sector**: - Administration/Office Support**Grade**: - GC**Term Duration**: - 3 years 0 months**Recruitment Type**: - Local Recruitment**Location**: - Vienna,Austria**Required Language(s)**: - English**Preferred Language(s)**: - German**Closing Date**: - 10/9/2024 (MM/DD/YYYY) at 11:59pm...
-
Commercial & Trade Assistant - Budget Analyst
vor 7 Monaten
Wien, Österreich U.S. Embassy in Austria VollzeitVACANCY ANNOUNCEMENT Join the U.S. Embassy in Austria’s trade and commercial affairs office (U.S. Commercial Service) as a: Commercial & Trade Assistant - Budget Analyst (M/F/d) Working from the U.S Embassy in Vienna, the Commercial Service is responsible for strengthening Austrian-U.S. Bilateral relations. We are seeking a motivated individual to...
-
Programme and Evaluation Assistant
vor 2 Wochen
Wien, Österreich United Nations VollzeitThis position is located in the Independent Evaluation Section (IES), Office of the Executive Director (OED), United Nations Office on Drugs and Crime (UNODC) in Vienna. IES ensures independent, timely and effective evaluations, in line with the standards and norms of the United Nations Evaluation Group (UNEG) and following the recommendations of the Office...
-
Programme Assistant(G5)
vor 5 Monaten
Wien, Österreich International Atomic Energy Agency VollzeitProgramme Assistant(G5) - (2024/0469 (179517)) Organization: NAPC-Isotope Hydrology Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-08-19, 2:14:11 AM Closing Date: 2024-09-09, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full Competitive Recruitment:...
