Executive & Team Assistant (F/m/d)

vor 2 Wochen

Wien, Österreich Prewave GmbH Vollzeit

About Prewave

Do you want to be part of one of the fastest-growing AI companies in Supply Chain Risk Management?

At Prewave, we are dedicated to unlocking an unprecedented level of efficiency, transparency and resilience in the supply chain for our customers. We pioneer supply chain risk management with our AI-powered solutions, analysing traditional and social media in 50+ languages and predicting risks and disruptions all over the world. We help our clients to achieve a sustainable supply chain and to prevent any setbacks.

We are already a trusted partner of AbInBev, BMW, Kärcher, PwC, Porsche and many more. With the increasing importance and attention to supply chain due diligence in Europe, we grow every day, and so does our team

We are looking for a Executive & Team Assistant to join us on this exciting journey and support our amazing Sales team

Your mission

As our Executive & Team Assistant at Prewave, you will
- Manage complex calendars, schedule appointments, and arrange meetings for our executives, ensuring efficient use of their time
- Coordinate domestic and international travel arrangements for the team, including flights, accommodations, and ground transportation
- Assist with organization of various events
- Facilitate team meetings and help with presentations, documents, meeting notes, surveys
- Assist with the preparation of meetings and liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate smooth communication and collaboration
- Undertake special projects and assignments as directed by our executives

**Profile**:
Must haves
- Proven experience in a similar role, supporting senior-level executives
- Excellent written and verbal communication skills, with exceptional attention to detail
- Strong organisational and time management skills, with the ability to prioritise tasks and meet deadlines
- Proficient in using productivity tools such as MS Office and Google Workplace Suites and scheduling software
- Ability to work independently with mínimal supervision and as part of a team
- Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment
- Ability to maintain a high level of professionalism and confidentiality at all times
- Valid work permit for Austria
- Fluent in English language, both spoken and written

Bonus points for
- German or French language
- Experience in the SaaS, supply chain or similar industry

What we offer you
- An extensive compensation package

According to our collective agreement, the minimum salary for this role is EUR 2,396 gross per month, however the higher packages are likely based on your qualifications and experience.
- A dynamic team in an open and inclusive work atmosphere

As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we’re dedicated to building teams with a wide variety of backgrounds, identities, and experiences.
- Various opportunities to develop your career within the company

We are committed to building our team spirit based on mutual respect and support. We help each other achieve personal and shared goals.
- Opportunity to be part of a highly innovative Austrian tech startup

We blaze the trail in our field, and we strive to help large firms ensure ethical and sustainable practices throughout their entire supply-chain processes.
- A family-friendly environment

We offer flexible working hours and home-office possibilities to support a healthy work-life balance.

  • Executive Assistant

    vor 3 Wochen

    Wien, Österreich Editel Austria GmbH Vollzeit

    EDITEL Austria ist führender Anbieter für IT/EDI-Services, spezialisiert auf den Bereich Supply Chain Management. Als international agierendes und dynamisch wachsendes Unternehmen sind wir in zahlreichen europäischen Ländern vertreten. Für unsere Zentrale in Wien suchen wir ab sofort eine/n Executive Assistant (M/F/d) Aufgaben In der zentralen Rolle...

  • Executive Assistant

    vor 17 Stunden

    Wien, Österreich Editel Austria GmbH Vollzeit

    EDITEL Austria ist führender Anbieter für IT/EDI-Services, spezialisiert auf den Bereich Supply Chain Management. Als international agierendes und dynamisch wachsendes Unternehmen sind wir in zahlreichen europäischen Ländern vertreten. Für unsere Zentrale in Wien suchen wir ab sofort eine/n Executive Assistant (M/F/d) Aufgaben In der zentralen Rolle...

  • Executive Assistant

    vor 2 Wochen

    Wien, Österreich EDITEL Vollzeit

    EDITEL Austria ist führender Anbieter für IT/EDI-Services, spezialisiert auf den Bereich Supply Chain Management. Als international agierendes und dynamisch wachsendes Unternehmen sind wir in zahlreichen europäischen Ländern vertreten. Für unsere Zentrale in Wien suchen wir ab sofort eine/n **Executive Assistant (M/F/d)**: In der zentralen Rolle als...

  • Assistant (m/f/d) to the Executive Board Member (m/w/d)

    vor 1 Woche

    Wien, Wien, Österreich ANDRITZ Vollzeit

    Assistant (m/f/d) to the Executive Board Member - ID 16180en_US Vienna, Vienna, AT Tagtäglich liefert ANDRITZ erfolgreiche und innovative Lösungen an Kunden auf der ganzen Welt. Warum sind wir so erfolgreich? Weil wir mit Begeisterung bei der Sache sind und lieben, was wir tun Wenn es um zukünftige Engineering-Technologien geht, stehen wir mit...

  • Executive Assistant

    vor 1 Tag

    Wien, Österreich Borealis Group Vollzeit

    **About the role**: **Location**:Austria - Vienna **Hours**:Full-Time **Type of Contract**:Permanent We provide solutions for a better tomorrow. We are looking for an **Executive Assistant (M/F/d)** to provide proactive support to the Commercial Speciality Solutions Department. In this role, you will carry out a wide range of administrative activities as...

  • Executive Assistant

    vor 4 Wochen

    Wien, Wien, Österreich Borealis AG Vollzeit

    Executive Assistant (m/f/d) for Group Controlling & Procurement About the role Location: Austria - ViennaHours: Full-TimeType of Contract: PermanentApplication deadline: 28.02.2025Make Teamwork RealWe are looking for an Executive Assistant (m/f/d) to provide proactive support for Group Controlling & Procurement. In this role, you will carry out a wide...

  • Executive Assistant COO

    vor 3 Wochen

    Wien, Wien, Österreich DONHAUSER GmbH Vollzeit

    Ab sofort sind wir auf der Suche nach einer zusätzlichen Unterstützung als EXECUTIVE ASSISTANT COO (M/W/D) DONHAUSER GMBH - OFFICE WIEN IM QBC - TEILZEIT/VOLLZEIT DEIN AUFGABENGEBIET Termin- und Reisekoordination sowie AbrechnungskontrolleAdministrative und organisatorische Unterstützung des COOAktive Teilnahme, Protokollierung und Nacharbeitung...

  • Executive Assistant

    vor 2 Wochen

    Wien, Österreich Ribbon Biolabs Vollzeit

    Currently, we are looking for a proactive and self-organized EXECUTIVE ASSISTANT (M/F/d) who can be of support to our Executive Management. You must be capable of prioritizing and making quick but smart decisions. Since we greatly value new ideas, you are welcome to bring your input for establishing or improving our processes. Tasks - You will act as the...

  • Executive Assistant COO

    vor 3 Wochen

    Wien, Wien, Österreich Donhauser GmbH Teilzeit

    Ab sofort sind wir auf der Suche nach einer zusätzlichen Unterstützung als Executive Assistant COO (m/w/d) Donhauser GmbH - Office Wien im QBC - Teilzeit/Vollzeit DEIN AUFGABENGEBIET * Termin- und Reisekoordination sowie Abrechnungskontrolle * Administrative und organisatorische Unterstützung des COO * Aktive Teilnahme, Protokollierung und...

  • Executive Assistant COO

    vor 4 Wochen

    Wien, Wien, Österreich Donhauser GmbH Teilzeit

    Ab sofort sind wir auf der Suche nach einer zusätzlichen Unterstützung als Executive Assistant COO (m/w/d) Donhauser GmbH - Office Wien im QBC - Teilzeit/Vollzeit DEIN AUFGABENGEBIET * Termin- und Reisekoordination sowie Abrechnungskontrolle * Administrative und organisatorische Unterstützung des COO * Aktive Teilnahme, Protokollierung und...

  • Executive Assistant to The Managing Director

    vor 2 Wochen

    Wien, Österreich Eurowings Europe GmbH Vollzeit

    Your heart beats for strategy as well as for aviation and you are eager to connect these two worlds? You would support and advise our top-management in all relevant topics with great commitment and passion? We are looking for a full-time Executive Assistant to the Managing Director (M/F/d) at our location at Vienna Air-port or Cologne...

  • Executive Assistant

    vor 3 Wochen

    Wien, Wien, Österreich Myesrmail Vollzeit

    Join to apply for the Executive Assistant (f/m/x) role at European Society of Radiology.About UsThe European Society of Radiology (ESR) is a non-political and non-profit organisation dedicated to strengthening and uniting European Radiology. With more than 140,000 members worldwide, it has become the largest radiological society that organises one of the...

  • Executive Assistant

    vor 17 Stunden

    Wien, Österreich Borealis AG Vollzeit

    **About the role** **LOCATION**:Austria - Vienna **HOURS**:Full-Time **TYPE OF CONTRACT**:Permanent **APPLICATION DEADLINE**: - Make Teamwork Real! We are looking for an Executive Assistant (M/F/d) to provide proactive support for Group Controlling & Procurement. In this role, you will carry out a wide range of administrative activities as well as...

  • Enterprise Account Executive

    vor 1 Tag

    Wien, Österreich LeanIX Jobs Vollzeit

    We are looking for YOU as Enterprise Account Executive (f/m/d) for our SaaS software solutions team for Austrian market. Ideal location will be in Austria or in Germany, border with Austria. You will complement our dedicated and success driven team. Our sales processes are based on a high quality consultative sales approach (MEDDICC) fueled by a solid...

  • Executive Assistant

    vor 17 Stunden

    Wien, Österreich Sandoz Vollzeit

    **Executive Assistant & Project Manager (f/m/d), Sandoz ComOps, Vienna, Austria** **Your key responsibilities**: Your responsibilities include, but are not limited to: - Executive Assistant (incl. Event Management tasks)- Manages administrative tasks in own responsibility - Support and improvement of interaction of country management team - Coordinates...

  • Sustainability Assistant

    vor 2 Wochen

    Wien, Österreich MM Group Vollzeit

    Req ID: 1605 Full-Time/Part-Time: Full-Time MM is a global leader in consumer packaging. The Group provides packaging solutions for cartonboard and folding cartons with an attractive offer in kraft papers, uncoated fine papers, leaflets and labels. MM promotes sustainable development through innovative, recyclable packaging and paper products. **Our heart...

  • Assistant Sales Team

    vor 3 Wochen

    Wien, Österreich Mayr-Melnhof Vollzeit

    Our **Group Sales MM Packaging team** is looking for a dedicated and independent **Assistant** (M/F/d). **JOB DESCRIPTION**: - You are passionate about supporting our sales team, sales management and management board with all administrative tasks. - You coordinate our appointments, meetings and events and are the first point of contact for our clients. -...

  • Executive Assistant Mit Sportspirit

    vor 2 Wochen

    Wien 12. Bezirk (Meidling), W, Österreich FIMA Sportstudio Management Vollzeit

    EINMALIGE KARRIERE BEI FITINN: EXECUTIVE ASSISTANT MIT SPORTSPIRIT (W/M/D) Du liebst ein dynamisches, innovatives Umfeld? Du bist ein smartes Organisationstalent und möchtest einen erfolgreichen Unternehmer auf seinem Weg begleiten? Dann bewirb dich als Executive Assistant mit Sportspirit (w/m/d) und werde Teil eines professionellen Verwaltungsteams. In...

  • Team Assistant

    vor 3 Wochen

    Wien, Österreich MM Group Vollzeit

    **Req ID**:906 **Full-Time/Part-Time**:Full-Time **Our heart beats for talents - be one of them!**: To strengthen our dedicated Strategy & Transformation department we are looking for a motivated Team Assistant (M/F/d). **Your Role**: - You support a young and international team in various strategic and operational projects for all units of the MM...

  • Executive Assistant

    vor 3 Wochen

    Wien, Österreich Schulmeister Management Consulting Vollzeit

    **Executive Assistant (m/w/d)**: Internationale Unternehmensgruppe sucht kompetenten Assistenten der Geschäftsführung! **Ihre Aufgaben im Detail**: - Unterstützung der Geschäftsführung im Tagesgeschäft und bei administrativen Tätigkeiten - Office Management: Terminkoordination, Vorbereitung von Meetings sowie Events, Reisemanagement,...