Executive Assistant
vor 3 Wochen
Full time, continuing role for experienced Executive Assistant to join the University of Sydney Base salary from $108,557 plus 17% Superannuation About the opportunity The Executive Assistant provides the full suite of professional executive support services to the Chief University Infrastructure Officer (CUIO) and Director, Engagement, in a timely and effective manner, ensuring their specific needs and day to day requirements are managed in a highly efficient and effective manner.
As the first point of contact representing the CUIO and Director, Engagement, the role is required to exercise a great deal of tact and understanding, ensure confidentiality while maintaining a client focused approach to ensure that matters are managed effectively.
This position requires excellent organisational skills, consummate knowledge and experience of senior executive support, business acumen and client service skills, thereby ensuring that the office of the CUIO is managed in a highly professional manner, and that the needs of key stakeholders across the University are met.
Your key responsibilities will be to: act as the first point of contact for the Chief University Infrastructure Officer and Director, Engagement, maintaining effective channels of communication, interpreting requests and correspondence to prioritise provide broad, high level professional executive support to the CUIO and Director, Engagement and effectively manages their general day to day administration activity undertake diary, email and document management, including the monitoring and prioritising of emails and assisting with the preparation of responses develops and manages relationships with senior executives, senior managers and staff across the University; develops an understanding of the key priorities of the CUIO and Director, Engagement, escalating issues of concern and importance where required provides administrative support for any departmental recruitment activity including compliance with the University's job design and recruitment policies and processes develops and maintains effective administrative systems and practices, including for general office support, document and records management, ensuring that all practices are compliant with the University's policies and procedures.
The University values courage and creativity; openness and engagement; inclusion and diversity; and respect and integrity.
As such, we see the importance of recruiting talent aligned to these values and are looking for an Executive Assistant who can demonstrate: previous experience as an Executive Assistant or similar in a higher education environment would be desirable strong written and verbal communication skills, with a high level of attention to detail for deliverables produced a high level organisational skills with proven ability to deal with multiple tasks, establish priorities and meet deadlines excellent interpersonal skills with ability to liaise effectively with all levels of staff and external stakeholders advanced level of computer literacy, working with a range of computer systems and applications, including MS Office (Word, Excel, Powerpoint) and MS Teams excellent time management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet competing deadlines by using judgement and initiative excellent negotiation, conflict resolution, relationship building and influencing skills together with high level of tact, diplomacy and discretion and the ability to maintain confidentiality an understanding maintenance of WHS and compliance in a large complex organisation, To keep our community safe, please be aware of our COVID safety precautions which form our conditions of entry for all staff, students and visitors coming to campus.
Sponsorship / work rights for Australia Please note: Visa sponsorship is not available for this position.
For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.
Australian Temporary Residents currently employed at the University of Sydney may be considered for a fixed term contract for the length of their visa, depending on the requirements of the hiring area and the position.
Pre-employment checks Your employment is conditional upon the completion of all roles required pre-employment or background checks in terms satisfactory to the University.
Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements.
If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement At the University of Sydney, our shared values include diversity and inclusion and we strive to be a place where everyone can thrive.
We are committed to creating a University community which reflects the wider community that we serve.
We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ.
We welcome applications from candidates from all backgrounds.
How to apply Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
If you are a current employee of the University or a contingent worker with access to Workday, please login into your Workday account and navigate to the Career icon on your Dashboard.
Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or support filling out this application, please contact Kimberley Smith, Recruitment Operations on 8627 9951, or by email to ****** The University of Sydney The University reserves the right not to proceed with any appointment.
Click to view the Position Description for this role.
Applications Close Sunday 24 November 2024 11:59 PM
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