Senior Administrative Coordinator

vor 7 Stunden

Wien, Wien, Österreich AOP Orphan Vollzeit

AOP Orphan is the European pioneer for integrated therapies for rare diseases and critical care.

Job Description

We are seeking a highly proactive and confident Therapeutic Area Assistant to join our team in Vienna. The ideal candidate will have several years of professional experience in a similar role and excellent communication skills in English and German.

The successful candidate will be responsible for organizing meetings, calls, conferences, and other department events, as well as administering meetings and events by managing invites, guests, agendas, taking minutes, and coordinating follow-up items.

You will also perform analysis of data where required, prepare presentations, and provide document summaries. Additionally, you will provide general administrative services such as maintaining an extremely active calendar, expense report processing, and coordinating travel arrangements.

As a key member of our team, you will ensure the office runs smoothly and manage interactions with confidentiality and discretion. You will also provide administrative control of SharePoint and Microsoft Teams activities, liaise with other departments, and assist with the preparation of brand marketing and promotional material.

Required Skills and Qualifications

To succeed in this role, you will need:

  • Several years of professional experience in a similar role
  • Highly proactive and confident with a can-do attitude
  • Excellent communication skills in English and German (verbal and written)
  • Great working knowledge of Microsoft Office and SharePoint
Benefits

We offer a competitive salary package plus bonus and various benefits, including:

  • Open corporate culture with opportunities to bring your own ideas
  • Great opportunities for personal and professional development
  • Attractive work environment with excellent career opportunities and flat hierarchies
  • Gross monthly salary: EUR 3,000.- (based on full-time employment)

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