Facilities Coordinator

vor 2 Monaten


Wien, Wien, Österreich Aptean Vollzeit
About the Role

We are seeking a highly organized and detail-oriented Facilities Specialist to join our team in Vienna. The successful candidate will be responsible for managing our office operations, ensuring a smooth and efficient work environment.

Key Responsibilities
  • Manage incoming calls and direct them as appropriate
  • Sort and manage our mail, ensuring timely and accurate delivery
  • Procure and maintain office supplies, ensuring a well-stocked environment
  • Coordinate facilities management, including contact with landlords, suppliers, and service providers
  • Support the car fleet, including car changes, parking policy, and damage settlement
  • Assist the HR department with registration of sick leave, onboarding new colleagues, and IT equipment
  • Support the IT department with shipment of IT equipment and mobile phone ordering
  • Book travel arrangements, including hotel reservations, flights, and parking tickets
  • Organize internal and external events, including lunches and dinners
  • Coordinate company emergency services
Requirements
  • Excellent command of the English language, both written and spoken
  • Ability to work 32 hours per week, Monday to Friday, 8:30am to 5:00pm
What We Offer

Aptean offers a competitive salary and benefits package, as well as opportunities for career growth and development in a fast-paced and dynamic environment.

We are committed to diversity, equity, and inclusion, and strive to create a workplace where everyone can succeed and thrive.



  • Wien, Wien, Österreich Aptean Vollzeit

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Specialist to join our team in Vienna. The successful candidate will be responsible for managing all incoming calls, directing them as appropriate, and maintaining a well-stocked office with supplies. They will also be responsible for facilities management, including contact with...


  • Wien, Wien, Österreich Aptean Vollzeit

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Specialist to join our team in Vienna. The successful candidate will be responsible for managing our office and facilities, ensuring a smooth and efficient work environment.Key ResponsibilitiesManage all incoming calls and direct them as appropriate.Manage our mail and sort it...

  • Facilities Coordinator

    vor 4 Wochen


    Wien, Wien, Österreich Aptean Vollzeit

    About the RoleWe are seeking a highly organized and detail-oriented Facilities Specialist to join our team in Vienna. This is a 4-day per week, office-based position that requires excellent communication and interpersonal skills.Key ResponsibilitiesManage all incoming calls and direct them as necessary.Oversee mail management, ensuring timely and efficient...

  • Facilities Coordinator

    vor 3 Wochen


    Wien, Wien, Österreich Aptean Vollzeit

    About the RoleAs a key member of our team, you will be responsible for managing all incoming calls and directing them as appropriate. You will also be responsible for managing our mail, helping us to sort the good from the spam.Key ResponsibilitiesManaging all incoming calls and directing them as appropriate.Managing our mail, helping us to sort the good...

  • Data Analytics

    vor 3 Wochen


    Wien, Wien, Österreich Vienna Insurance Group Vollzeit

    As a Data Analytics & AI Coordinator at Vienna Insurance Group, you will play a key role in driving business growth through data-driven insights and AI-powered solutions.Your Key ResponsibilitiesCoordinate initiatives within the D&A / AI community to drive collaboration and knowledge sharing.Support subsidiaries in promoting data analytics and AI literacy...

  • Project Coordinator

    vor 2 Monaten


    Wien, Wien, Österreich Ramboll Vollzeit

    Project AdministratorAre you passionate about the planning and organization of complex projects? Do you possess strong administrative skills and a drive to contribute to a better world?We invite you to join Ramboll as our new Project Administrator, where you will play an integral part in project coordination and documentation management.Key...


  • Wien, Wien, Österreich Wolt Vollzeit

    Job DescriptionAs a Workplace Coordinator at Wolt, you will play a vital role in supporting our workplace operations and contributing to the success of our global teams. This is an exciting opportunity to join a fast-paced and dynamic environment, where you will have the chance to make a real impact.Key Responsibilities:Assist our office-based teams in...


  • Wien, Wien, Österreich Tiffany & Co. Vollzeit

    Responsibilities:Oversee store merchandise to ensure optimal client service and inventory accuracy. This includes receiving merchandise, preparing transfers to other locations, and monitoring the Daily High Value count.Manage the returns report and lead cycle count and physical inventory prep work.Coordinate price changes, merges, re-classes, and ticket...

  • Facilities Coordinator

    vor 3 Wochen


    Wien, Österreich CBRE Vollzeit

    **Facilities Coordinator** **Job ID** - 180301**Posted** - 23-Oct-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Facilities Management **Location(s)** Vienna - Wien - Austria **About the Role**: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work...


  • Wien, Österreich CBRE Vollzeit

    **Facilities Coordinator** **Job ID** - 170595**Posted** - 08-Nov-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Facilities Management **Location(s)** Vienna - Wien - Austria **About the Role**: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work...

  • Facilities Coordinator

    vor 2 Monaten


    Wien, Österreich CBRE Vollzeit

    **Facilities Coordinator** **Job ID** - 185728**Posted** - 02-Oct-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Facilities Management **Location(s)** Vienna - Wien - Austria **About the Role**: As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work...


  • Wien, Österreich GfK Vollzeit

    Country Austria Job Family Finance Our Mission At Consumer Panel Services GfK, our mission is clear: to provide key information on who buys what, where, how much, how often, and most importantly, why (or why not). We take pride in delivering high-quality, uninterrupted data, expert consultancy, and unparalleled expertise to empower our clients to...

  • Facilities Coordinator

    vor 5 Monaten


    Wien, Österreich Just Eat Takeaway.com Vollzeit

    **Hungry for a challenge?**: Unsere Aufgabe? Jeden Food-Moment auf der ganzen Welt zu ermöglichen, sei es durch Kundenservice, Programmierung oder Kuriere. **Unsere Geschichte**: Mit Hauptsitz in Amsterdam konzentrieren wir uns darauf, Kunden und Partner über unsere Plattformen zusammenzubringen. Mit 680.000 Partnern bieten wir unseren Kunden eine riesige...

  • Logistics Coordinator

    vor 5 Monaten


    Wien, Österreich Arche Consulting Vollzeit

    **Numer referencyjny: PT** lokalizacja Austria / Vienna kategoria Kierownik Łańcucha Dostaw / Supply Chain Manager **About the Employer**: Our Client is a European leader in manufacturing and delivering first-class furniture for offices and public spaces, including buildings, conference centers, cinemas, stadiums, music halls, sports, and...

  • Operations Coordinator

    vor 5 Monaten


    Wien, Österreich Tiffany & Co. Vollzeit

    Tiffany & Cothe name instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. For more than 180 years, Tiffany has created a legacy of exquisite designs and romantic ideals. Tiffany & Co.'s rich heritage of celebrated artists, historic milestones and magnificent jewelry creates the foundation from which our employees build...


  • Wien, Österreich l & m executive search & consulting Vollzeit

    Vienna - lawyers & more - we’re looking for the greatest minds for the best employers - today and tomorrow._ We are currently partnering with a prestigious Austrian company with a robust global footprint. With numerous production facilities spanning across nearly every continent, our client is at the forefront of innovation and sustainability in its...

  • Front Office Agent

    vor 6 Monaten


    Wien, Österreich Hilton Vollzeit

    A Front Office Coordinator assists in daily Front Office operations and works with customers and Guests to serve their needs and provide an excellent customer service experience. **What will I be doing?** As Front Office Coordinator, you will assist in daily Front Office operations and work with customers and Guests to serve their needs and provide an...

  • Front Office Agent

    vor 6 Monaten


    Wien, Österreich Hilton Vollzeit

    Front Office Agent A Front Office Coordinator assists in daily Front Office operations and works with customers and Guests to serve their needs and provide an excellent customer service experience. **What will I be doing?** As Front Office Coordinator, you will assist in daily Front Office operations and work with customers and Guests to serve their needs...

  • Team Assistant

    vor 5 Monaten


    Wien, Österreich Erste Group Bank AG Vollzeit

    Erste Group was founded in 1819 as the first Austrian savings bank and today it is one of the largest banking groups in Central and Eastern Europe (CEE). As an attractive employer, Erste Group offers interesting career opportunities in an international environment.- Group Markets (GM) is the responsible business area for capital market products provided to...


  • Wien, Österreich International Atomic Energy Agency Vollzeit

    Safeguards Safety Specialist(P3) - (2024/0344 (244978)) Organization: SGTS-Equipment Handling, Radiation Safety and Quality Management Team Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-08-19, 3:22:39 AM Closing Date: 2024-09-09, 4:59:00 PM Duration in Months: 6 Contract Type: Monthly Short Term - MST Probation Period: No...


  • Wien, Österreich Sandoz Vollzeit

    Sandoz is going through an exciting and transformative period as a global leader and pioneering provider of sustainable Generic and Biosimilar medicines. Now as an independently listed company, Sandoz aims to increase its strategic focus, operate with greater agility, set clearer business objectives, enhance shareholder returns, and strengthen its culture...


  • Wien, Österreich Sandoz Vollzeit

    Sandoz is going through an exciting and transformative period as a global leader and pioneering provider of sustainable Generic and Biosimilar medicines. Now as an independently listed company, Sandoz aims to increase its strategic focus, operate with greater agility, set clearer business objectives, enhance shareholder returns, and strengthen its culture...


  • Wien, Österreich Octapharma Vollzeit

    Stellen-ID: 55873- Standort: Wien, AT Wien, AT Wien, AT- Karrierestufe: Experte- Fachbereich: Quality- Beschäftigungstyp: Befristete Anstellung- Karrierestufe: Octapharma ist auf die Entwicklung und Herstellung von hochreinen Arzneimitteln aus menschlichem Blutplasma spezialisiert. Als Teil eines Familienunternehmens ist Octapharma Wien nicht nur der...

  • Section Head

    vor 3 Monaten


    Wien, Österreich International Atomic Energy Agency Vollzeit

    Section Head (SGCP-CPQ)(P5) - (2024/0403 (007058)) Organization: SGCP-Partnerships, Planning and Quality Management Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-08-27, 6:09:55 AM Closing Date: 2024-09-16, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1 Year Full...


  • Wien, Österreich International Atomic Energy Agency Vollzeit

    Information Technology Security Officer(P4) - (2024/0071 (233733)) Organization: NSNS-Information Management Section Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-09-17, 7:22:41 AM Closing Date: 2024-10-15, 4:59:00 PM Duration in Months: 24 Contract Type: Fixed Term - Extrabudgetary Probation Period: 1 Year Full...


  • Wien, Österreich International Atomic Energy Agency Vollzeit

    Science and Technology Technical Lead(P4) - (2023/0815 (018540)) Organization: NSNS-Nucl.Security of Materials outside of Reg.Control Sec. Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-08-14, 5:23:39 AM Closing Date: 2024-09-05, 4:59:00 PM Duration in Months: 36 Contract Type: Fixed Term - Regular Probation Period: 1...


  • Wien, Österreich International Atomic Energy Agency Vollzeit

    Nuclear Security Officer (RCSM)(P3) - (2024/0087 (080436)) Organization: NSNS-Crime Scene Management and Nuclear Forensics Unit Primary Location: Austria-Vienna-Vienna-IAEA Headquarters Job Posting: 2024-11-13, 9:34:54 AM Closing Date: 2024-11-27, 4:59:00 PM Duration in Months: 24 Contract Type: Fixed Term - Extrabudgetary Probation Period: 1...