Facilities Coordinator
Vor 6 Tagen
We are seeking a highly organized and detail-oriented Facilities Specialist to join our team in Vienna. The successful candidate will be responsible for managing our office and facilities, ensuring a smooth and efficient work environment.
Key Responsibilities- Manage all incoming calls and direct them as appropriate.
- Manage our mail and sort it effectively.
- Keep the office and teams stocked with supplies, manage purchasing and ordering, and ensure a happy and productive work environment.
- Oversee facilities management, including contact with the landlord, canteen staff, suppliers, and other relevant parties.
- Support the car fleet, including car changes, parking policy, damage settlement, and registration of documents.
- Support the HR department with tasks such as registration of sick leave, providing gifts for customers and colleagues, onboarding new colleagues, and handing over IT equipment and cars.
- Support the IT department with tasks such as shipping IT equipment, ordering and registering mobile phones.
- Book hotel reservations, flights, train tickets, and parking.
- Organize internal and external lunches and dinners.
- Coordinate team company emergency services.
- Good command of the English language, both orally and in writing.
- Working hours are 32 hours per week, Monday to Friday, 8:30am to 5:00pm.
Aptean is a global provider of mission-critical, industry-specific software solutions. Our purpose-built ERP and supply chain management solutions help address the unique challenges facing process and discrete manufacturers, distributors, and other focused organizations. We are committed to promoting a company culture where diversity, equity, and inclusion are central.
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