Meeting Coordinator

Vor 4 Tagen

Wien, Wien, Österreich Schira & Leutner Personalberatung Vollzeit

Our client, a leading pharmaceutical company with over 36,000 employees worldwide, is seeking an experienced Meeting Coordinator to join their US Meetings Team.

About the Company

The company is involved in the development and manufacture of high-quality medicines, with a strong focus on delivering outstanding customer experiences. As a global organization with over 75 locations worldwide, they require a skilled Meeting Coordinator to support their strategic management processes.

Job Description

The ideal candidate will have excellent verbal and written communication skills in English, with knowledge of German being an advantage. Project management experience is preferred, as well as proficiency in using systems such as MS Office 365 and SAP. A minimum of 3 years of experience in the pharmaceutical industry or meetings and events background is desired.

Responsibilities:
  • Comply with Global Standards on meetings and events interactions with external parties and all other relevant policies and procedures.
  • Be responsive for audit readiness and compliance requests.
  • Understand meeting program, business needs as well as needs of business partners; including Thought Leader relationships.
  • Consult by providing project management expertise and direction to ensure fulfillment of meeting expectations.
  • Support the meeting program through multiple systems and tools to enable sufficient meeting planning and contracting.
  • Initiate and facilitate optimization opportunities connected with processes, systems, and people.
  • Establish and maintain internal strategic partnerships with compliance, finance, procurement, and other functions that can facilitate cross-functional work.
  • Effectively lead, collaborate, and manage multiple relationships with external vendors (i.e., Meeting Planning Companies) and partners to positively impact customer experience.
  • Oversight operations across external meetings, advisory boards, and other services activities with a project management approach and focus on end customer and stakeholder experience.
Requirements:
  • Bachelor's degree and/or equivalent relevant working experience.
  • Excellent verbal and written communication skills in English language, Knowledge of German is an advantage.
  • Project management experience is preferred, knowledge and expertise using systems, applications, or devices such as MS Office 365, SAP, others.
  • Minimum of 3 years of pharmaceutical industry experience or meetings and events background desired.
Benefits

The position is based in Vienna with direct report to the US team. Up to 20-25% travel required. The annual gross salary starts at approximately €50,000. Our client is willing to pay higher, based on the quality of your experience and professional background.

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